Executive Administrative Assistant — ADVANZ PHARMA

Join ADVANZ PHARMA as an Executive Administrative Assistant for the VP DACH and the DACH Leadership Team in Munich, Germany (Hybrid – 3‑4 days in office). This role is an exciting opportunity to work directly with senior leadership in an agile, international environment where your ideas, organisational skills, and initiative will have a genuine impact.

What You’ll Do

Provide high‑level administrative support to the VP DACH and the DACH Leadership Team
Maintain confidential files and databases in compliance with GDPR
Process invoices, purchase orders, and expense reports using SAP
Coordinate leadership off‑sites, high‑priority meetings, conferences, and executive travel
Serve as a key point of contact between leadership and internal/external stakeholders
Anticipate needs and proactively manage priorities in a fast‑paced, complex environment
Collaborate closely and ensure smooth coordination of transactional and operational tasks
Support onboarding and ongoing communication with global and back‑office teams, including India
Continuously seek ways to improve workflows, tools, and communication
Act as a hub for cross‑functional queries, supporting collaboration across teams
Promote our “ONE Team” mindset and contribute to an inclusive, forward‑thinking workplace

About You

You thrive in a resilient, adaptable, and collaborative environment and have a proactive approach to problem‑solving. You have a strong service mindset, digital agility, and a proactive approach to problem‑solving. You have experience supporting senior leaders and are fluent in both German and English.

Qualifications

Fluent in German and proficient in English, both written and spoken
Relevant administrative or commercial training/certification is a plus

Knowledge, Skills & Experience

Experience supporting managing directors or general managers (essential)
Proficiency with Microsoft Office, especially PowerPoint, Excel, Outlook, and SharePoint
Strong digital proficiency, including SAP
Exceptional organisational skills with the ability to juggle priorities in a fast‑moving environment
Excellent written and verbal communication, confident liaising with stakeholders at all levels
Ability to work with discretion and maintain confidentiality
Experience coordinating across international teams and managing external vendors
A proactive, solution‑focused mindset with a commitment to continuous improvement
Hands‑on, reliable, and comfortable with ambiguity and change

What Success Looks Like In This Role

Providing seamless, proactive support to senior leaders and the wider team
Managing tasks and urgent priorities with resilience and accuracy
Strengthening coordination between regional, global, and back‑office teams
Balancing executive support and office management duties effectively
Demonstrating initiative, digital fluency, and continuous improvement

Why ADVANZ PHARMA?

ADVANZ PHARMA champions an inclusive, empowering culture that rewards innovation and collaboration. For more information, please refer to our Equal Employment Opportunities statement.

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ADVANZ Pharma (formerly Concordia)

Jobs:

Title Executive Assistant - ADVANZ Pharma

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