Board Assistant to CEO

Job opportunity

Board Assistant to CEO & CFO - Nutrition Plant Engineering Division (f/m/d)

GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA's success – come and join them We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.

Why join GEA

Job information

Reference Number

JR

Job function

Project Management

Position type

Full time

Site

Ulmenstraße 99, 40476 Düsseldorf

Your responsibilities and tasks:

Are you a proactive, highly organized professional and looking to take your career to the next level? GEA Group is seeking a Board Assistant to support the CEO and CFO of our Nutrition Plant Engineering Division in Düsseldorf.

In this pivotal role, you will work closely with top-level executives, contribute to strategic decision-making processes, and ensure the smooth operation of day-to-day activities at the leadership level. If you're ready to thrive in a fast-paced, international environment and want to be part of a global company shaping the future of nutrition technologies, we look forward to your application.

As Board Assistant to the CEO and CFO of the Nutrition Plant Engineering Division, you will provide high-level administrative and organizational support, ensuring effective management of priorities and flawless execution of executive responsibilities.

Your roles include:

• Manage complex calendars and coordinate meetings, appointments, and events for the CEO and CFO
• Organize internal and external board-level meetings, including agenda preparation, minute-taking, and follow-up documentation
• Act as the central point of contact between the executives and internal/external stakeholders
• Coordinating business travel arrangements, managing expenses, processing invoices, contract/document processing and general office management
• Tracking and control of action points, resubmissions, deadlines, and key dates
• Effectively coordinating decision-making processes at the top management level by supporting analyses, reports and statistics and creation of presentation material
• Serving as a professional liaison between stakeholders

Project & Task Tracking:

• Track and follow up on key action items, deadlines, and board submissions
• Support with documentation and follow-ups for internal and cross-functional projects
• Active participation in selected Group projects and taking on ad-hoc special tasks as needed

Your profile and qualifications:

• Several years of experience supporting senior executives in an international business environment
• Excellent organizational skills with strong attention to detail and the ability to prioritize effectively
• Professional demeanor, discretion, and reliability when handling confidential matters
• Proficiency in MS Office (Outlook, PowerPoint, Excel); SAP knowledge is a plus
• Strong interpersonal and communication skills, both written and verbal
• Fluent in English and German (both required)

Why Join GEA?

At GEA, you'll be part of one of the world's leading suppliers of systems and components for the food, beverage, and pharmaceutical industries. We offer:

• A collaborative and international work culture
• Exposure to strategic decision-making processes
• Professional development opportunities within a global organization
• A role where your contributions make a direct impact on business outcomes

Ready to step into a role where you work side-by-side with leadership and help shape the future of GEA? Apply now and become a valued part of GEA's success