Title Executive Assistant - ADVANZ Pharma

Executive Administrative Assistant — ADVANZ PHARMA

Join ADVANZ PHARMA as an Executive Administrative Assistant for the VP DACH and the DACH Leadership Team in Munich, Germany (Hybrid – 3‑4 days in office). This role is an exciting opportunity to work directly with senior leadership in an agile, international environment where your ideas, organisational skills, and initiative will have a genuine impact.

What You’ll Do

• Provide high‑level administrative support to the VP DACH and the DACH Leadership Team
• Maintain confidential files and databases in compliance with GDPR
• Process invoices, purchase orders, and expense reports using SAP
• Coordinate leadership off‑sites, high‑priority meetings, conferences, and executive travel
• Serve as a key point of contact between leadership and internal/external stakeholders
• Anticipate needs and proactively manage priorities in a fast‑paced, complex environment
• Collaborate closely and ensure smooth coordination of transactional and operational tasks
• Support onboarding and ongoing communication with global and back‑office teams, including India
• Continuously seek ways to improve workflows, tools, and communication
• Act as a hub for cross‑functional queries, supporting collaboration across teams
• Promote our “ONE Team” mindset and contribute to an inclusive, forward‑thinking workplace

About You

You thrive in a resilient, adaptable, and collaborative environment and have a proactive approach to problem‑solving. You have a strong service mindset, digital agility, and a proactive approach to problem‑solving. You have experience supporting senior leaders and are fluent in both German and English.

Qualifications

• Fluent in German and proficient in English, both written and spoken
• Relevant administrative or commercial training/certification is a plus

Knowledge, Skills & Experience

• Experience supporting managing directors or general managers (essential)
• Proficiency with Microsoft Office, especially PowerPoint, Excel, Outlook, and SharePoint
• Strong digital proficiency, including SAP
• Exceptional organisational skills with the ability to juggle priorities in a fast‑moving environment
• Excellent written and verbal communication, confident liaising with stakeholders at all levels
• Ability to work with discretion and maintain confidentiality
• Experience coordinating across international teams and managing external vendors
• A proactive, solution‑focused mindset with a commitment to continuous improvement
• Hands‑on, reliable, and comfortable with ambiguity and change

What Success Looks Like In This Role

• Providing seamless, proactive support to senior leaders and the wider team
• Managing tasks and urgent priorities with resilience and accuracy
• Strengthening coordination between regional, global, and back‑office teams
• Balancing executive support and office management duties effectively
• Demonstrating initiative, digital fluency, and continuous improvement

Why ADVANZ PHARMA?

ADVANZ PHARMA champions an inclusive, empowering culture that rewards innovation and collaboration. For more information, please refer to our Equal Employment Opportunities statement.

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