Your mission

Become the heartbeat of our Munich headquarters and a key enabler for smooth, efficient operations across our European hubs. In this role you’ll take ownership of our Munich workspace, creating a welcoming, well-organised environment where our teams can thrive.

You’ll provide proactive support to the team, managing a wide range of administrative and organisational tasks with precision, discretion and a positive can-do attitude. From coordinating events and handling logistics to ensuring day-to-day office excellence, you’ll make sure everything (and everyone) stays connected and aligned.

While Munich will be your main base, your impact will extend far beyond it. You’ll help nurture consistency, collaboration and culture across our other European hubs in Paris, Barcelona, Pfäffikon, Belgrade, Sofia, Bucharest and Skopje. Occasional travel will give you the chance to connect with colleagues in person and bring the deskbird experience to life across borders.

In this role you will

Manage our office operations in Munich and ensure smooth coordination across all European hubs.
Be the main point of contact for local office needs such as co-working spaces, equipment and logistics.
Plan and execute company-wide events including our annual summit, offsites and team bursts.
Collaborate with People, Finance and Operations teams to manage event budgets and logistics efficiently.
Partner with external vendors, venues and partners to deliver seamless events and great employee experiences.
Support internal communication and engagement around events, travel arrangements and local office initiatives.
Create and maintain a sense of connection and culture across our distributed teams.
Develop processes and best practices for managing multiple hubs and events across regions.

What you need to be successful

1-3 years of experience in office management, event coordination or operations in a fast-paced or international environment (startup, scale-up or similar).
Excellent organisational and project management skills with sharp attention to detail.
Experience managing events and logistics across multiple European locations.
Hands-on mindset and ability to work independently while staying highly collaborative.
Excellent communication and stakeholder management skills.
Fluency in German and English (both required) ; additional European languages are a plus.
Willingness to travel across Europe for events and onsite coordination.
Based in or near Munich .

Whats in it for you

Create impact : Shape the physical and cultural experience of one of Europe’s leading workplace tech companies.
Company-wide summit : Organise and attend our yearly get-together in exciting European destinations.
Bursts : Coordinate and join department offsites across Europe.
Autonomy & creativity : Take ownership of projects and bring your ideas to life.
Dynamic international team : Work closely with passionate colleagues across multiple countries.
Learning & development : Access a yearly development budget for professional growth.

About us

At deskbird we empower companies worldwide to navigate the complexities of hybrid work. Our people-centric software enables employees to easily coordinate office schedules, book desks and collaborate more effectively. For admins we provide powerful insights and analytics to optimise office operations. As one of the fastest-growing SaaS startups we are a remote-first team of diverse talent from 22 nationalities with vibrant hubs in St. Gallen, Munich, Bucharest, Sofia and Belgrade.

If our mission and this role resonate with you, we encourage you to apply even if you don’t meet every single requirement. At deskbird we value the unique perspectives and contributions that each individual brings. We believe in the potential for growth and the impact we can achieve together. Whether you see yourself as an 80% fit or more, your passion and enthusiasm are what truly matter. Take that step – let’s uncover your potential and shape the future together.

We are an equal-opportunity employer and celebrate diversity, recognising that diverse perspectives and backgrounds enrich our teams and strengthen our organisation. We do not discriminate on the basis of race, ethnicity, religion, colour, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status or disability status.

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