Esther Schipper is currently seeking an experienced and reliable mid-level Accountant to join our dynamic team. This position is crucial for maintaining and developing our financial operations and serves as the central liaison between management, external stakeholders and internal departments. The position holder is responsible for fulfilling the financial obligations of Esther Schipper GmbH towards the tax authorities and creditors. This includes overseeing the accounting processes with a focus on accounts payable. The scope of responsibilities also includes monthly accounting, preparation for annual financial statements, and handling inquiries from external tax advisors and, if applicable, auditors.

Gallery Profile

Specializing in contemporary art and representing over 50 artists and estates, Esther Schipper has locations in Berlin, Paris and Seoul. While the global team of over 60 employees spreads over locations around the world, the headquarters are located in Berlin, where the core of the operation is managed by both General Managers and their 6 departments.

Representing a diverse roster of international artists, the gallery has built a nearly 40-year legacy of innovation, institutional collaboration, and global engagement. The gallery is committed to presenting groundbreaking exhibitions by leading international artists. Mainly active in the primary market, the gallery represents its artists at all major international art fairs.

There are 8-9 internal exhibitions the gallery produces yearly for its space in Berlin, alongside regular exhibitions for the gallery’s showrooms in Paris and Seoul. The gallery participates in 10-12 international art fairs and supports dozens of external institutional exhibitions worldwide.

Key Responsibilities

1. Accounts payable

Full responsibility for the day-to-day accounting, including the management of accounts payable including pre-accounting, approval coordination and digital processing
Monitoring the proper and timely processing of credit card statements, travel expense reports, and petty cash in the accounting system

2. Invoicing & Payments

Ensure accurate monitoring, recording and managing all incoming and outgoing payments across Esther Schipper GmbH's accounts, in close coordination with management and the Artist Accountant
Initiate and execute payments, including preparation of payment lists in line with the 4-eyes principle

3. Monthly & Annual Accounting

Responsible for ongoing communication and the timely and proper submission of preparatory accounting documents for external tax advisors, including exports, invoice submissions and supporting documents
Oversee and reconcile OPOS
Support annual audit preparation, including vendor reconciliation and communication with auditors and subsidiaries
Account reconciliation for liabilities, e.g., to subsidiaries or suppliers

4. Expense & Cost Management

Process and reconcile expense reports, credit card statements, petty cash, and foreign currency accounts
Oversee and ensure compliance in travel cost reimbursements
Prepare and review bank statements and ensure proper documentation of receipts

5. Administration & Process Optimization

Maintain and monitor the central accounting inbox, ensuring all internal and external queries (e.g. reminders, bank and vendor communication) are addressed within 24 hours.

Responsible for maintaining organizational structure and proper documentation both analog (for previous years) and digital archiving of all accounting records.

Continual analysis and optimization of processes in collaboration with other Finance team members the internal accounting guidelines (Rulebook Accounting) while maintaining orderly filing and archival systems for financial records.

In collaboration with other Finance team members create and lead internal workshops to help cross-department teams understand key financial workflows, accounting processes.

6. Covering colleagues during absences

During absences of colleagues, temporarily support and assist with the following tasks :

Maintain and update the gallery’s sales database (Artlogic)
Prepare and issue outgoing invoices (sales-related), including coordination with sales and gallery teams
Take over responsibility of day-to-day accounting for accounts receivable

Requirements

Full professional proficiency in German required (native level and proven understanding of German Accounting practices)
Full professional proficiency in English (at least B2 level) required
Completed education in accounting, finance, or related field
Several years of professional experience in a similar role, preferably in an international and cultural environment. Gallery experience is advantageous
Excellent knowledge of accounting software and Excel; familiarity with DATEV and Artlogic is a plus
Strong organizational skills and attention to detail
Positive, proactive and solution-oriented mindset

Working Conditions

Full-time, in-person role based in Berlin.

Occasional evening or weekend availability required for events.

Desired start: No later than March 2026.

Department: Finance.

Reports To: Team Lead Finance.

#J-18808-Ljbffr

Esther Schipper GmbH

Jobs:

Mid-level Accountant

Weitere Unternehmen

Aumer Stettner & Partner Steuerberatungsgesellschaft mbH

MVZ Orthopaedicum Koblenz GmbH

Praxis Dr. med. Ramon Rümler

Licatec GmbH