Newly created position - Part Time - 0.6 FTE
B-Corp company with multi-award winning products (Good Design x4, Red Dot x2 and many others)
Customer-centric team (4.8 / 5 star rating out of 3000+ customer reviews)

Hi, we’re Eva — Welcome home.

With our laser focus on bringing more thoughtful design to your everyday life, come join us as we help make more people feel at home with Eva.

People are a huge part of the way we work at Eva, and we believe in caring for each other, ourselves, our community and our customers. We value honesty and authenticity and work together with humility to make things happen! When the team wins, we all win. If this sounds like a team you'd like to be part of, read on below.

What’s the day to day like?

As the People & Office Coordinator, you sit at the intersection of people, process and environment, making sure the business runs smoothly, standards stay high, and nothing falls through the cracks.

On any given week, you might be coordinating onboarding for a new team member, tightening documentation so knowledge is centralised and accessible, organising a Brekky & Learn session, or making sure the office is kept nice and tidy. You’re obsessed with operational clarity and you notice what’s missing before it becomes a problem.

At its core, this is a hands‑on execution role with real impact. You’ll help professionalise how Eva runs internally, from people processes to office operations, while supporting leaders to create clearer expectations and better growth pathways across the team.

This role suits someone who likes building structure, improving processes and making sure things get done properly.

What you’ll be doing

Founder & Admin Support

Provide administrative support to founders (travel logistics, scheduling, events and offsites)
Maintain clear documentation across business processes and policies

Office Operations

Oversee day‑to‑day office management including liaising with building management and cleaners.
Manage office supplies and ensure essentials are consistently maintained (coffee, kitchen, bathroom, consumables)
Identify and implement practical office improvements
Ensure the office remains a space the team is proud to work in

People Operations

Support onboarding and offboarding processes
Support department leads in coordinating review cycles, maintaining and tracking performance review schedules
Track and follow up on leave submissions (annual, sick, public holidays)
Help systemise development and growth pathways to support department leads in driving stretch and progression within roles

Note: This role does not manage payroll.

Culture & Engagement

Coordinate team bonding initiatives and informal social events
Support wellness initiatives where appropriate (e.g. monthly birthday celebrations)
Execute professional development initiatives (e.g. Brekky & Learns)
Ensure engagement initiatives are structured, consistent and sustainable

Finance & Administration Support

Follow up on outstanding expense claims and receipts
Respond to invoice payment status queries
Manage company software subscriptions and platforms
Ensure administrative systems remain organised and compliant, with accurate billing records.

What you look like:

2 years in operations, office management, people ops or executive support
Highly organised with strong attention to detail
Proactive and comfortable taking ownership
Systems-oriented - enjoys creating order from ambiguity
Strong written communication skills
Confident working across multiple stakeholders
Comfortable operating in a growing, fast-moving environment

Support for any course, conference or training that will help us mutually grow, ears and budget for any wild (but justifiable) ideas.
An autonomous work environment where there is never a regular ‘days work’.
Flexible work - we’re proud to say that we had WFH before WFH became a thing
All the coffee/ tea/ beers/ kombucha you need.
Free anniversary mattress and generous friend/family discounts.
Regular team events (prev. events have included the Australian open, cooking classes & escape rooms).
A diverse culture and a bunch of really lovely people.

We’d love to see your application if you consider yourself to be pretty much an octopus when it comes to multi-tasking and aren’t afraid to think outside of the box. You know how to write well and communicate with charm. Previous experience working in EA support will be tagged with lots of heart-eye emojis (just FYI).

Cosiest,

Amanda from Eva

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Eva

Jobs:

People & Office Coordinator (Part-Time)

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