Job Summary

We are seeking a highly organized and proactive Workplace Coordinator to join our dynamic team In this role, you will be responsible for ensuring the efficient operation and maintenance of our facilities, supporting a collaborative and innovative work environment. If you are a detail-oriented professional with a passion for creating exceptional workspaces, we invite you to apply

Job Description

Essential Functions

Oversee and support facility related duties in the office and ensure that office is operating smoothly.
Manage office supplies inventory, place orders as necessary
Ensures the inventory of supplies, materials, and equipment is adequate to meet current and foreseeable requirements.
Perform receptionist duties: greet visitors, and answer and direct phone calls.
Receive and sort incoming mail and deliveries and manage outgoing mail.
In cooperation with senior leadership and EHS, develop office policies and procedures, and ensure they are implemented appropriately.
In cooperation with senior leadership, assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
Manage office budget as it pertains to operational support of site.
Manage internal SLA's and SOW's to ensure Facilities Services are consistent with requirements. Report on key operational performance standards and determine whether services are being delivered at or near optimum levels. Support all aspects of onsite asset management via the CMMS systems including managing all work orders and ensure timely closure
In cooperation with senior leadership, identify opportunities for process and office management improvements, and design and implement new systems. Develop efficient processes, as part of an overall Facilities strategy, to achieve optimum standards; recommend process and technological enhancements to improve service and efficiencies. Provide other administrative support for local office teams to include scheduling group meetings, maintaining calendars, doing research, creating reports, maintain meeting agendas or minutes, and coordination of activities for office including conference room support, meeting and events support.
Collaborate with the leadership team to develop and implement plans for the operational infrastructure of systems, processes and personnel designed to accommodate the growth objectives of the company.
Foster a success-oriented, accountable environment within the company.
Working with others throughout the office, develop a positive, supportive environment, consistent with Flagship's values.
Manages policy in the areas of quality, cost reduction, complete and on-time delivery, safety, stakeholder satisfaction, employee relations, visual controls, and performance measures.
Working with EHS, act as the afety point of contact for corporate site to include ensuring compliance of all Flagship safety policies, scheduling of required safety or first aid training, and ensuring safety systems and equipment is maintained and working properly.
Oversees key projects, processes and performance reports, data, and analysis.
Supervise management of in-house and outside personnel for support of corporate site.
Conducts regular inspections as necessary to ensure facility quality standards are maintained.
Maintains the operating condition and security of all equipment owned, leased, or rented by the company and under his/her control.
Meets with the internal stakeholders, in person or by telephone, on a regular basis to ensure their needs are being met, and to solicit additional opportunities to provide support.
Review's labor and material charges upon completion of any work performed prior to submission to accounts payable.
Develops potential customer lists through canvassing and community contacts.
Any other related duty as directed by the ((NEED MANGER)).

Knowledge and Skills

Must have exceptional attention to detail.
Strong organizational and time management skills, and ability to prioritize.
Must be a self-starter and driven.
Excellent communication and interpersonal skills.
Strong problem-solving skills and analytical abilities.
Must be proficient with Microsoft Office.
Ability to adjust to a fluctuating operations volume, and the pressures of a time sensitive delivery schedule.

Education and Work Experience

Bachelor's degree in business administration, communications, or a related field is desired but not required.
2-5 years of progressive work experience in an administrative/office management role.
FMP or CFM Certification is desired but not required.

Work Environment

Fast paced office environment.

High sense of urgency

The noise level in the work environment is usually moderate.

Exposed to a combination of normal office type environments, and shop environments.

Regularly exposed to dust, odors, oil, fumes and noise.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing and occasional lifting of a minimum of 40 lbs. of office and facilities equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

Americans with Disabilities Act

Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us

Flagship Facility Services, Inc.

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Workplace Coordinator

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