Currently, we are looking for an Executive Assistant for our key client, a Germany-based company, to join a pioneering team in the geospatial data industry. By leveraging AI, mobile cameras, and blockchain technology, the company offers real-time dynamic mapping solutions that improve safety, efficiency, and predictive analytics in autonomous driving, smart cities, and mobility. Their products, including a mobile app and data monetization platform, allow users to collect real-world data and earn rewards, contributing to a decentralized geospatial intelligence network that powers the future of mobility.
We are looking for an Executive assistant to support day-to-day operations across finance, HR, and administration. This role is ideal for someone who is detail-oriented, organized, and eager to work in a fast-paced, tech-driven environment.

As an Executive assistant, you will be responsible for:

Manage accounts payable and receivable processes and support day-to-day financial administration
Prepare, organize, and deliver documentation for monthly and annual financial reporting to tax advisors
Support budget preparation, monitoring, and control in collaboration with finance leadership
Oversee employee onboarding and offboarding processes, ensuring smooth transitions
Prepare, manage, and update employment contracts and related HR documentation
Coordinate payroll preparation and work with external payroll providers
Administer employee benefits and address HR and administrative inquiries
Continuously improve and automate financial and HR workflows using tools such as Finway and Personio
Collaborate with operations and finance teams to ensure compliance with labor, tax, and financial regulations
Be available for occasional business travel to Hamburg (1–2 times per year) to support coordination and operational activities.
Contribute to process optimization and overall operational excellence across departments

Requirements

2+ years of experience in Finance, Accounting, HR Operations, or Business Administration
Solid understanding of core financial and HR processes
Strong attention to detail and organizational skills
Ability to work independently, manage multiple tasks, and prioritize effectively
Proficiency in Microsoft Office, particularly Excel
Excellent communication skills in English

Nice to have

Experience with financial operations tools such as Finway or similar software
Experience using HR platforms like PersonioGerman language is a Plus

At Team Up, we empower top professionals to build remote careers with international companies, all while working from their homelands. Since 2020, we've connected over 500 talents with global companies, creating opportunities that bridge borders and fuel local growth. What began as a partnership between Georgia and Germany has now expanded to 7 countries, driven by a shared vision of connection, growth, and a better future for work.

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Team Up Services LLC

Jobs:

Executive Assistant

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