The Owner Supply Coordinator provides structured administrative and coordination support to the Owner Supply team across multiple workstreams.

The role focuses on maintaining accurate tracking, ensuring alignment between stakeholders, and supporting the successful execution of Owner Supply activities.

Over time, the Owner Supply Coordinator may take ownership of defined scopes and independently drive tasks to completion, while contributing to process improvements and efficiency within the team.

This position is on‑site in Papenburg, Germany.

Responsibilities

Administrative & Tracking Support

Maintain and update Owner Supply tracking tools (e.g. Smartsheet)
Ensure data accuracy, completeness, and consistency across all scopes
Monitor status of items (deadlines, decisions, procurement, delivery)
Identify gaps, inconsistencies, and missing information

Coordination & Meeting Management

Prepare, schedule, and lead coordination meetings with internal and external stakeholders
Capture clear and structured meeting notes (MOMs) and track action items
Ensure follow‑up and closure of open topics

Team & Project Support

Support the Owner Supply team with reports, summaries, and presentations
Organize and structure project data and documentation
Ensure transparency and alignment across teams

Ownership & Scope Management

Take ownership of assigned scope and drive tasks to completion
Prepare plans aligned with the ship construction schedule.
Coordinate across project management, creative, technical teams, operations, procurement, logistics, and shipyard stakeholders

Ship Delivery Coordination

Support planning and coordination of deliveries on board
Assist with loading activities in collaboration with internal teams and external partners
Help resolve issues related to missing or delayed items

Follow‑Up & Communication

Proactively follow up on open topics with stakeholders
Ensure timely updates and information flow
Identify issues early and elevate when needed

Experience

Strong organizational and administrative skills
Structured, reliable, and detail‑oriented working style
Ability to manage multiple topics and deadlines in parallel
Confidence to lead meetings and follow up with stakeholders
Clear communication skills in English and German
Confident use of tools, like MS Office, Smartsheet, AMOS
Background in administrative, coordination, or technical/project environments
Experience in ship building or project‑based settings is beneficial

#J-18808-Ljbffr

The Walt Disney Company (France)