Executive Assistant

Sanvivo WorkFromHome

Stellenbeschreibung:

**Executive Assistant / Operations Partner (f/m/d)**
Full-time · Munich / Hybrid

Do you keep the big picture in sight—even when things get hectic?

If planning, organising and making a founder’s life run smoothly is your passion, you could be the linchpin we’re looking for.

We’re Sanvivo GmbH , a Y Combinator–backed health-tech start-up building a leading end-to-end platform for medical cannabis. Our mission: safe access, fully digital workflows and a new standard of patient care. To get there, we’re assembling a high-energy team—and we need you at the founders’ side.

Your responsibilities

Prepare strategic decisions for the founder team by researching and structuring relevant information
Coordinate, plan and improve processes together with the executives and department leads
Own the founders’ calendars —anticipate, schedule and prioritise internal & external appointments
Plan and book business trips, hotels and events
Manage deadlines and tasks to free the founders’ focus for high-impact work
Draft offers, contract templates and strategic documents
Run independent e-mail and calendar management , triaging incoming requests
Compile payroll data and work with external payroll providers
Record invoices, receipts and expenses; prepare documentation for our tax advisor
Monitor payment runs, dunning and liquidity
Run our social-media channels and editorial calendar

What you bring

3+ years’ experience as Executive/Personal Assistant, Office Manager or similar
High level of loyalty, resilience and discretion
Excellent German and English , written and spoken
Outstanding organisational talent , structured work style and strong ownership
Confident with Office suites and digital tools
Drive to make an impact and think ahead
Solid command of Gen-AI tools (ChatGPT, Claude, Gemini, etc.) and the ability to use them programmatically
Sound knowledge of bookkeeping or controlling and the desire to deepen it