Executive assistant (50%-100%) (m/f/d)

About us
Committed to building the next generation of 100% software-based mobile networks, , ng-voice is creating innovative mobile infrastructure solutions and making them accessible for operators and enterprises that want to deploy future-proof networks. We’re looking for a skilled and experienced Executive Assistant — ideally based in Hamburg — to support our CEO, COO, and CTO. The role can be structured as part-time (from 50%) up to full-time (100%), depending on your availability and preferences.

Tasks
What your day to day might look like

• Manage proactively busy calendars, arrange international and local travel and provide high-quality support under tight deadlines
• Act as the point of contact among executives, employees, clients and other external partners
• Independently manage different workstreams and help to solve complex problems to support the management team
• Communicate with internal and external teams on deadlines and project progress
• Prepare client presentations and internal board meetings (e.g. compile briefing material)
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Filing and retrieving corporate records, documents, and reports
• Working closely with our Office Management WS to manage and oversee duties at both office locations and provide general administrative support
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence

Requirements
What we are ideally looking for

• Excellent organizational, interpersonal, communication, and team skills
• Resourceful, detail-oriented, able to solve complex problems independently with a positive "can do" attitude
• High level of energy and motivation; Ability to perform well in a highly dynamic, rapidly changing environment and to adapt quickly to changing priorities
• Ability to take ownership of processes and projects
• Experience in an administrative role supporting senior management
• Familiar with using various software, including word processing, spreadsheets, databases, and presentation software.
• Discretion and confidentiality
• Professional level verbal and written communication skills
• Fluent in German and English (C1-C2); other languages are a plus

Even better if you have
Experience with any of the following: G-Suite, Personio, Spendesk, Confluence, Slack, Microsoft 365, Zoom

Benefits
A little more about our culture and why you should join:

• Work-Life-Balance is a priority: Flexible working that suits you - we live and breathe a hybrid remote culture and don't mind where and when you work
• We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills in a traditionally not very diverse industry
• We offer you the culture of a fast-growing start-up with the maturity of an enterprise company
• We are more interested in your experience and knowledge than formal degrees
• Entrepreneurial culture and flat hierarchies
• Mobility benefit, fitness benefit, language class benefit and wellness benefit (for full-time employees)
• Home office budget (for full-time employees)