Executive Assistant / Assistenz der Geschäftsführung (m/w/d)

#BEcomeMAXX

Do you thrive in an environment where no two days are the same and still manage to stay on top of everything, even in fast-paced moments?
Then join IronMaxx as an Executive Assistant and support our CEO in ensuring that both business and personal projects run seamlessly.

With your organizational talent, discretion, and strong sense of priorities, you’ll bring structure, efficiency, and calm to the dynamic everyday life of our company.

Your skillset - as strong as our protein

• Completed commercial training or a degree in business administration, ideally with a focus on office management, real estate management, or hospitality
• Several years of professional experience (at least 3 years) in a comparable role within an executive or management environment
• Experience in organizing complex workflows and advantageous knowledge in project or real estate management
• Excellent command of MS Office (Word, Excel, PowerPoint, Outlook) and modern project management tools (e.g., Asana)
• Strong communication skills in both German and English; additional languages are a plus
• Discreet, loyal, and reliable personality with a strong sense of responsibility
• Structured and proactive work style with a high standard of quality
• Professional, confident demeanor and enthusiasm for a diverse range of responsibilities
• Willingness to travel occasionally for on-site support (e.g., events or real estate projects)
• Class B driver’s license

Ready to perform? Your tasks with MAXXimum focus

Strategic and Operational Support for the Management

• Provide both strategic and operational assistance to the executive management in day-to-day business activities
• Independently organize and prioritize appointments, meetings, travel, and events
• Plan, prepare, and follow up on meetings, including the creation of decision documents, presentations, and reports
• Communicate professionally with internal and external stakeholders – both nationally and internationally
• Confidently prepare, process, and manage confidential documents and contracts
• Take responsibility for scheduling, deadline monitoring, and efficient coordination of open tasks
• Contribute to corporate communication projects, PR activities, and special initiatives driven by the management

Real Estate Management & Project Coordination

• Support the operational and administrative management of the company’s and CEO’s real estate portfolio
• Coordinate maintenance, renovation, and repair work in collaboration with external service providers
• Monitor lease agreements, payments, and service charge statements
• Maintain property records, contracts, and official documentation
• Liaise with property managers, contractors, tenants, and public authorities
• Assist with investment, acquisition, or sales projects in the real estate sector

Daily Coordination & Business Support

• Plan and coordinate the CEO’s private appointments, events, and travel
• Arrange flights, hotels, and transportation, and prepare all relevant travel documents
• Ensure smooth operations and organization in both the professional and personal spheres

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