Executive Assistant (m / f / d)

Overview

TecAlliance interconnects global automotive aftermarket data and knowledge from order to invoice. With over 900 colleagues working relentlessly in 140 countries, we are owned by 34 automotive companies like Bosch, Continental, Rheinmetall, and ZF. We act as an information hub and process facilitator for them, ensuring standardized processes that help clients save costs (process and indirect costs) and time through efficient processes enabled by our software.

Florian Merz is building a new team — Organizational Steering & Development — and we’re looking for someone like you to step into a critical assistant role — helping the leadership team stay structured, focused, and aligned. You’ll be the backbone of executive coordination, ensuring meetings run smoothly, decisions are followed up, and priorities stay clear.

Responsibilities

• Executive coordination: you’ll own meeting management, content prioritization, strategic tracking, and cross-company alignment.
• Meeting Management: plan and structure functional leadership meetings, capture comprehensive minutes, and ensure follow-up tasks are tracked and completed.
• Content Prioritization: review and prioritize decision-making materials — like strategy decks or performance reports — to ensure the right topics land on the agenda.
• Strategic Tracking: monitor key priorities and projects across the TecAlliance Group, working closely with senior stakeholders.
• Cross-Company Alignment: coordinate workflows between different parts of the organization, partnering with them to keep everyone aligned.

Your role

• A degree or commercial training / apprenticeship in business administration or a related field.
• The ability to quickly grasp, analyze & prioritize executive-level content for decision-making.
• Strong organizational skills to manage multiple tasks and ensure timely communication across stakeholders.
• Profound experience as an executive assistant in a global, scale-up organization is a plus.
• Proficiency with collaboration tools like Confluence, Jira, Azure DevOps, and MS Teams.
• Familiarity with agile meeting formats (e.g., time-boxing, backlogs).
• Fluency in English; German, Dutch and Spanish are a strong advantage.

Please note

• TecAlliance can only consider candidates for employment who are legally authorized to work in a country listed in the job posting, where we have an established legal entity and payroll system. We are currently unable to hire candidates who require relocation, visa support, or are located outside of that country. You may apply if you hold a work permit and are willing to move to the country.
• It is not possible to work outside of the country you are applying for. If you apply for Germany, you must work from within Germany. You can work at any location within the listed country unless the job posting specifies a specific city.

The contract title for this role is Executive Assistant.

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