Executive Assistant (m / f / x)

Your mission

As Executive Assistant, you will support our CEO in both strategic and operational matters, optimize processes and priorities, and act as a central point of contact for internal and external stakeholders.

Strategic Support for the CEO

• Proactively prioritize tasks and projects based on company goals and timelines
• Analyze and prepare strategically relevant information to support decision-making
• Represent the CEO in meetings requiring operational oversight or coordination

Effective Calendar and Time Management

• Manage and optimize the CEO’s complex calendar, including internal and external appointments
• Ensure alignment of time and priorities with company objectives
• Serve as a key interface between internal departments, partners, and external stakeholders

Meeting and Communication Management

• Prepare, organize, and moderate management and leadership meetings, including minute-taking and follow-ups
• Communicate actively with the advisory board, shareholders, and other executives to ensure smooth information flow
• Manage incoming and outgoing communications, including the CEO’s email inbox and LinkedIn account
• Handle external communications on behalf of the CEO (e.g., LinkedIn posts)
• Track responses to emails, Teams messages, Jira tickets, or Confluence posts sent by the CEO
• Create comprehensive PowerPoint presentations and speeches for the CEO

Leadership and Support of Strategic Projects

• Independently lead selected CEO projects from kick-off to implementation
• Monitor project progress and ensure deadlines and milestones are met
• Support the implementation of new processes and systems

Administrative Excellence

• Manage confidential documents and information with the utmost discretion and sensitivity
• Assist with travel planning, expense reporting, and organizational details
• Ensure smooth and efficient administrative workflows
• Demonstrate absolute trustworthiness and discretion in handling sensitive information

Your profile

• Completed commercial training or a comparable qualification
• Several years of experience in a similar role as a secretary, assistant, or office manager
• Excellent organizational skills and a high level of responsibility and independence
• Strong proficiency in MS Office and modern communication tools
• Excellent written and verbal communication skills in both German and English (C1/C2 level)
• Discretion, trustworthiness, and a professional demeanor
• Flexibility and the ability to quickly adapt to changing tasks and priorities

Why us?

• Help shape the future by shifting traffic from road to rail
• Work on cutting-edge marketplace and software solutions that impact the entire logistics industry
• Become part of a dynamic, international team where senior management brings extensive experience from both corporate and startup environments
• International work environment with locations in Frankfurt, Hamburg, Izmir, and Rotterdam
• Enjoy a high level of creative freedom and decision-making power, supported by an attractive overall package that includes:
  • Hybrid working options, including fully remote work for several weeks
  • Subsidized Deutschlandticket or Givve Card
  • Bike leasing programs via JobRad or BusinessBike
  • Budget for your professional development
  • High-quality IT equipment of your choice
  • Various team events

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