EXECUTIVE ASSISTANT (w/m/d)

Overview

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Position

EXECUTIVE ASSISTANT (f/m/d)
Berlin — Part-Time (25–30 Hours/Week), On-Site

Company

One Hundred Berlin Creative Retouching GmbH is a leading full-service post-production studio based in Berlin, providing premium photo and film services for high-profile clients.

Responsibilities

• Provide structured executive support to the CEO (scheduling, travel, meeting prep)
• Oversee and organize office administration and daily operations
• Handle financial admin: invoice preparation, payment tracking, accounting prep
• Support tax, finance, and insurance-related tasks with attention to compliance
• Coordinate HR processes: recruitment, onboarding, offboarding, contract management
• Manage confidential information with discretion
• Coordinate internal meetings, external events, and team communications
• Liaise between CEO, team members, and external partners

Qualifications

• Proven experience as an Executive Assistant, Office Manager, or similar role
• Exceptional organizational skills and a structured, multitasking mindset
• High level of accuracy and attention to detail — you double-check facts, legal terms, and contractual obligations
• Proficiency in German and English (C1 level)
• Strong knowledge of MS Office, administrative tools, and finance basics
• Openness to feedback with a genuine growth mindset
• Curiosity for emerging technologies, especially AI tools that enhance workflows
• Reliability, self-initiative, and a solution-oriented attitude
• Appreciation for creative industries (fashion, photography, art) is a plus

Benefits

• Bonus payments based on your KPIs and company success
• Private health insurance after probation
• Professional growth and workshop opportunities
• Creative office environment in the heart of Berlin
• Regular team-building events
• Collaborative, passionate team culture based on our 5 H’s: Happy, Humble, Helpful, Hungry & a good sense of Humor

Apply

Send your CV and cover letter by email with the subject “Executive Assistant Application” — addressed to Brivaelle Capitaine.

We can’t wait to meet you!

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