Executive Assistant Working Student (f/m/d)

Aleph Alpha Research
Aleph Alpha Research’s mission is to deliver category-defining AI innovation that enables open, accessible, and trustworthy deployment of GenAI in industrial applications. Our organization develops foundational models and next-generation methods that make it easy and affordable for Aleph Alpha’s customers to increase productivity in development, engineering, logistics, and manufacturing processes.

As part of our mission, we’re looking for an Executive Assistant Working Student (part-time) to support our leadership team with day-to-day administrative and operational tasks.

This is a great opportunity for someone detail-oriented and reliable, who wants to gain experience in office and travel coordination, and general team support within a fast-paced tech environment.

Your Responsibilities

• Assist with organizing team and external meetings and events.
• Support travel bookings and hotel arrangements for executives and visitors.
• Help with processing invoices, reimbursements, and basic expense tracking.
• Assist with document management, including filing and internal organization.
• Provide general admin support to ensure smooth daily operations.

Your Profile

• Currently enrolled in a relevant field of study (e.g., Business Administration, Office Management, Communication Studies, Project Management, or a related discipline) or a recent graduate.
• Fluent in German and English.
• Well-organized with good attention to detail.
• Comfortable with basic tools like Microsoft Office.
• Friendly, reliable, and eager to learn.
• Able to handle confidential information professionally.

Our tenets
We believe embodying these values would make you a great fit in our team:

• We own work end-to-end, from idea to production: You take responsibility for every stage of the process, ensuring that our work is complete, scalable, and of the highest quality.
• We ship what matters: Your focus is on solving real problems for our customers and the research community. You prioritize delivering impactful solutions that bring value and make a difference.
• We work transparently: You collaborate and share your results openly with the team, partners, customers, and the broader community through publishing and sharing results and insight including blogposts, papers, checkpoints, and more.
• We innovate through leveraging our intrinsic motivations and talents: We strive for technical depth and to balance ideas and interests of our team with our mission-backwards approach, and leverage the interdisciplinary, diverse perspectives in our teamwork.

What You Can Expect From Us

• Become part of an AI revolution!
• 30 days of paid vacation
• Access to a variety of fitness & wellness offerings via Wellhub
• Mental health support through nilo.health
• Subsidized Germany-wide transportation ticket
• Flexible working hours for better work-life balance and hybrid working model