Executive Recruiting Coordinator (m/f/d)

Overview

Executive Recruiting Coordinator (m/f/d) role at Viessmann Generations Group.

Join to apply for the Executive Recruiting Coordinator (m/f/d) role at Viessmann Generations Group. You will support C-level and senior hiring across our ecosystem of portfolio companies, ensuring a world-class candidate experience and operational excellence. You will interface with executive search firms and align with internal stakeholders to underpin successful recruitment of leaders building the future of climate and impact-driven industries.

The Opportunity

This is a rare opportunity to shape the recruitment experience as part of a small, agile team at the core of the Viessmann Generations Group. You will be a key point of contact for executive search partners, internal hiring leads, and candidates—particularly for portfolio companies’ C-level hiring needs. You will bring structure, visibility, and velocity to recruiting operations by managing interview scheduling, communication, documentation, and process alignment across a multi-entity setup. You will work closely with People & Organization (P&O) and cross-functional teams to impact every successful hire across our ecosystem.

Responsibilities

• Executive-Level Scheduling & Stakeholder Coordination
• Own end-to-end interview logistics across our portfolio: from C-suite candidates to senior internal stakeholders
• Navigate multiple time zones, calendars, and confidentiality needs with precision and professionalism
• Build trust and credibility in every interaction, internally and externally
• Process Excellence & Standardization
• Maintain structured documentation, process flows, and templates that support repeatable excellence
• Champion consistency in candidate communication and feedback protocols
• Talent Ecosystem & Pipeline Support
• Collaborate with headhunting partners to track pipeline progress and data accuracy
• Help lay the foundation for a scalable talent pool across platforms
• Tools, Tech & AI-Enabled Collaboration
• Leverage Ashby and generative AI tools to streamline coordination and communication
• Continuously explore and test new ways to improve recruiting efficiency using technology

Your Profile

• Minimum 5+ years of experience in recruiting coordination, HR operations, or executive support
• Experience in matrixed or multi-entity environments (e.g., private equity, professional services, scale-ups)
• Demonstrated ability to coordinate high-caliber recruiting processes with executive stakeholders
• Strong command of calendar management, interview logistics, and documentation
• Proficiency with AI tools and ATS systems (preferably Ashby)
• Professional fluency in German and English

About Viessmann Generations Group

Viessmann Generations Group is a globally active, independent family business in its fourth generation, supporting over 30 mid-sized companies and family businesses across Europe and the US – all united by their active contribution to the energy transition. We invest capital, expertise, and passion in three core impact areas: Climate, Water, and Food. Our goal is to create ecological, societal, and entrepreneurial impact. The Viessmann Way guides how we work, lead, and create value together.

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources

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