Executive & Team Assistant (f/m/d)

Overview

Join to apply for the Executive & Team Assistant (f/m/d) role at BoF Careers .

Are you a dynamic, high-energy multitasker who thrives on bringing structure and clarity to fast-paced environments? We are looking for someone to support our CEO and serve as the key point of contact for external stakeholders and internal teams alike. You will be based in Berlin, in a design-driven environment where creativity meets purpose, and you will work closely with our People team to shape our company culture from day one.

You bring a proactive mindset, a passion for driving change, and a strong ability to innovate processes. With integrity, trustworthiness, and positive energy, people rely on and value your presence. If you’re ready to grow with us and help shape the future of our brand, we can’t wait to meet you!

Responsibilities

• Organize the CEO's agenda and calendar, and manage office-relevant procedures (e.g., travel booking, expenses, administrative duties).
• Manage a challenging fashion calendar and support a smooth company-wide meeting cascade for all departments.
• Serve as a gatekeeper for incoming requests and efficiently manage ongoing communication and coordination with internal and external stakeholders.
• Support the planning of key events requiring the CEO's presence (e.g., team events, advisory boards, offsites).
• Oversee the office management team, help build new processes and procedures, and assist in maintaining existing systems.
• Handle administrative duties related to external stakeholders (e.g., signature processes, banks, tax office).
• Confidently handle sensitive information with sound judgment and discretion.
• Assist with the creation of important reports and presentations.

What You Will Bring

• 5+ years in a similar role, supporting and assisting top management.
• Strong process and project management skill set.
• Service mindset with high drive, a can-do attitude, and a hands-on approach.
• Positive and empathetic attitude.
• Excellent communication skills in English (verbal and written); German is not required.

What We Offer

• A bright and spacious design office in the heart of Berlin embodying our brand values and focusing on employee well-being.
• A unique chance to shape our company’s future and build a global brand, in a motivating international environment with employees of 14+ nationalities.
• A high level of responsibility, creative freedom, and the opportunity to bring your originality, ideas, and independence to life.
• Once-per-season gift voucher for Aeyde footwear and accessories.
• Subsidized Urban Sports Club membership, Berlin Public Transport pass, or German lessons for international employees.
• 30 days of holidays.
• Flexible hybrid working model subject to team specifications.
• Regular team events including Christmas and Summer parties and monthly team lunches.
• Relocation assistance including visa support.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Advertising Services

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