Stellenbeschreibung:

Job Title: Virtual Assistant / Executive Assistant


I am looking for an experienced, reliable, and highly organized Virtual Assistant / Executive Assistant to support me in my role as a CEO and father of two kids. Your main responsibility will be to help me manage a wide range of organizational and administrative tasks, both professional and private. This includes coordinating day-to-day operations, handling small projects, and taking ownership of tasks wherever possible to reduce my workload.


The ideal candidate should be proactive, detail-oriented, and capable of working independently with minimal supervision. You should be comfortable communicating in English and have at least a basic working knowledge of German to handle occasional phone calls/ managing letters or tasks requiring the German language.


This role is similar to that of a classical CEO assistant and requires a high level of professionalism, discretion, and flexibility.


Key Responsibilities:
• Manage daily administrative and organizational tasks for both private and business matters.
• Coordinate schedules, appointments, and reminders.
• Assist with planning and managing small projects independently.
• Handle email communication, draft responses, and prepare reports when needed.
• Conduct occasional phone calls in German (basic conversational skills are sufficient).
• Support with document creation, formatting, and editing in Microsoft Office (Word, Excel, PowerPoint).
• Perform research tasks and summarize findings in a clear and structured way.
• Assist in preparing presentations, reports, and meeting notes.
• Help with ad-hoc personal tasks and errands when needed.


Requirements:
• Proven experience as a Virtual Assistant, Executive Assistant, or similar role supporting C-level executives.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory.
• At least basic conversational German skills (B1 level or similar).
• Excellent written and verbal communication skills in English (German proficiency is a plus).
• Ability to work independently, proactively, and with a high level of responsibility.
• Professional, discreet, and trustworthy – you will handle sensitive business and personal information.
• Fast learner and able to adapt quickly to changing priorities and tasks.


Workload & Availability:
• Estimated 4 to 10 hours per week depending on workload and your availability.
• Flexible schedule – tasks can often be completed asynchronously, but occasional real-time communication may be required.
• Long-term collaboration is preferred of at least 6 months
• Im would prefer to work with Trello, Dropbox and MS Office environment


Why Work With Me: You will work closely with me and have a significant impact on streamlining my personal and professional workflows. I value clear communication, trust, and flexibility, and I am looking for a long-term partnership with someone who is dedicated, fast, and professional. You will have the chance to grow and learn working with Harvard B-School graduate, Fintech CEO, academic lecturer and author who runs multiple business from Fintech over advisory to an own real estate company. I have experience in working with professional assistants and they always enjoyed working with me.


How to Apply: Please include the following in your application:
+ A short introduction of yourself and your relevant experience.
+ Your level of German (basic, intermediate, or fluent).
+ Examples of similar work you’ve done in the past.
+ Your availability per week and hourly rate.


Please do not apply if you dont fullfill the requirement above and have significant experience in managing even complex tasks independently. You need to be able to solve problems quickly without a lot of guidance since your main objective is to free up my task list and calendar.


Best,
Christian

NOTE / HINWEIS:

EN: Please refer to Fuchsjobs for the source of your application

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