Facilities Coordinator (m/f/d) -Fixed Term Contract

Overview

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are currently looking for a Facilities Coordinator (m/f/d) -Fixed Term Contract for our Integrated Facilities Management team in Leipzig.

Responsibilities

• Serve as primary contact for facility inquiries and issues
• Process ~200 daily customer reports annually
• Coordinate maintenance, repairs, and building system improvements (HVAC, electrical, plumbing)
• Manage vendor relationships, service contracts, and SLA performance
• Conduct building inspections, safety audits, and ensure regulatory compliance
• Optimize space allocation, utilization, and workspace layouts
• Maintain floor plans, occupancy data, and desk booking systems
• Manage office equipment/furniture inventory and procurement
• Oversee asset lifecycle management and tracking systems
• Plan and execute relocations (small-scale to full office moves)
• Manage space decommissioning/recommissioning and furniture installation
• Develop and manage facilities budget; identify cost-saving opportunities
• Lead facility improvement projects and renovations
• Process invoices, purchase orders, and prepare financial reports
• Implement sustainability and energy-saving initiatives
• Maintain emergency response plans and conduct safety training
• Support event logistics and planning
• Manage facility management software and smart building technologies

Your profile

• Bachelor's degree in Facility Management, Business Administration, or related field
• 3-5 years facilities management experience (corporate environment preferred)
• Proven office move management experience across various scales
• Strong building systems and maintenance knowledge
• Proficiency in MS Office, CAFM software, and CAD/space planning tools
• Fluent German and English (written/spoken)
• Excellent project management, communication, and vendor negotiation skills
• Knowledge of health, safety, and environmental regulations

Location

On-site –Leipzig, DEU

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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