Facilities Coordinator (m/f/d) -Fixed Term Contract

We are currently looking for a Facilities Coordinator (m/f/d) – Fixed Term Contract for our Integrated Facilities Management team in Leipzig.

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Responsibilities

• Serve as primary contact for facility inquiries and issues
• Process approximately 200 daily customer reports annually
• Coordinate maintenance, repairs, and building system improvements (HVAC, electrical, plumbing)
• Manage vendor relationships, service contracts, and SLA performance
• Conduct building inspections, safety audits, and ensure regulatory compliance
• Optimize space allocation, utilization, and workspace layouts
• Maintain floor plans, occupancy data, and desk booking systems
• Manage office equipment/furniture inventory and procurement
• Oversee asset lifecycle management and tracking systems
• Plan and execute relocations (small‑scale to full office moves)
• Manage space decommissioning/recommissioning and furniture installation
• Develop and manage facilities budget; identify cost‑saving opportunities
• Lead facility improvement projects and renovations
• Process invoices, purchase orders, and prepare financial reports
• Implement sustainability and energy‑saving initiatives
• Maintain emergency response plans and conduct safety training
• Support event logistics and planning
• Manage facility management software and smart building technologies

Qualifications

• Bachelor’s degree in Facility Management, Business Administration, or related field
• 3‑5 years facilities management experience (corporate environment preferred)
• Proven office move management experience across various scales
• Strong building systems and maintenance knowledge
• Proficiency in MS Office, CAFM software, and CAD/space planning tools
• Fluent German and English (written/spoken)
• Excellent project management, communication, and vendor negotiation skills
• Knowledge of health, safety, and environmental regulations

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