Stellenbeschreibung:

Project Overview

We are an architecture and real estate development team responding to four public-sector RFPs for land disposition. We need an experienced consultant to design, assemble, and quality-control four polished, consistent proposal packages in Adobe InDesign (or similar), using a single master template across all four, with site-specific content swapped in per package. Each response will be 30–50 pages. We will supply all raw content (site info, renderings, plans, narratives, team bios, etc.); you will be responsible for template design, layout, graphics, copy review/light editing, and complete packaging to final, compliant PDFs.




Hard Deadline

October 7, 2025, 12:00 pm EST for final delivery of all four PDF packages.




Contract, Budget, and Key Dates

• Fixed fee: $10,000 total, paid in thirds at milestones
• Contract award: September 1, 2025
• Upwork proposal due: August 27, 2025, 5:00 pm EST
• Milestone Review 1 (33% payment): September 13, 2025, 12:00 pm EST
• Milestone Review 2 (33% payment): September 25, 2025, 12:00 pm EST
• Final delivery (34% payment): October 7, 2025, 12:00 pm EST

Note: Milestone dates are evenly spaced from award to final deadline. We will hold a kickoff on September 2, 2025.




Scope of Work

• Template and visual system:
• Create one cohesive, professional InDesign template suitable for public-sector architectural proposals.
• Define typography, color, grids, master pages, section dividers, tables, TOC, styles, and iconography.
• Adaptable cover/section treatments per site while maintaining a unified look and feel.


• Content intake and organization:
• Build a clear content map and compliance matrix per RFP.
• Organize provided content (text, plans, renderings, charts, resumes, org charts, schedules) into logical sections.


• Layout and production:
• Assemble four complete 30–50 page packages in InDesign using the shared template.
• Create or refine diagrams, infographics, process graphics, timelines, maps, and callouts as needed.
• Retouch/optimize imagery and drawings for clarity and file size; convert CAD/PDF plan content to presentation-ready graphics.
• Generate functional TOC, page numbering, cross-references, and internal links.
• Ensure consistency across all four packages (styles, spacing, captions, figure numbering).


• Copy review and light editing:
• Proofread and copyedit for grammar, clarity, and tone (no ghostwriting required, but improve flow, headlines, subheads, captions, and pull quotes).
• Ensure language is professional and aligned to public-sector audiences.


• Compliance and quality control:
• Ensure each package meets RFP instructions (sequence, content, page limits, submission specs).
• Conduct thorough QA for typos, broken links, missing figures, and layout issues.
• Produce both print-ready and web-optimized PDFs, following file size constraints if specified.
• Strongly preferred: tagged/accessible PDFs (Section 508/ADA) including bookmarks and basic structure.


• Delivery and packaging:
• Deliver separate final PDFs for each of the four RFPs to our shared OneDrive.
• Provide packaged editable files for each RFP (InDesign .indd with linked assets, or equivalent).
• Provide a brief handoff note summarizing file structure, fonts, and any RFP-specific nuances.



What We Provide

• All core content: site information, renderings, plans, tables, resumes, team org, developer profile, relevant experience/project sheets, and narrative drafts.
• RFP documents and submission instructions; any required forms.
• Brand inputs (if available). If not, you will propose a suitable look appropriate for civic/architectural work.
• Centralized OneDrive folder for assets and version control.



Deliverables

• One unified InDesign template and style guide (internal use).
• Four complete RFP response packages (30–50 pages each), each delivered as:
  • Final print-ready PDF and web-optimized PDF.
  • Packaged InDesign files (or equivalent), including links and paragraph/character styles.
  • Completed compliance checklist per RFP.
• Optional but preferred: Accessible-tagged PDFs with bookmarks and alt text.



Schedule and Workflow

• Aug 27: Proposals due on Upwork by 5:00 pm EST.
• Aug 28–29: Shortlist interviews.
• Sep 1: Award; access to OneDrive and source content.
• Sep 2: Kickoff meeting; confirm template direction, content plan, and RFP compliance matrices.
• Sep 1–5: Template design; content mapping; asset audit.
• Sep 6–12: Draft 1 assembly for all four packages; core sections roughed in; initial graphics.
• Sep 13: Milestone Review 1 (33% payment) — template approved; skeletons of all four books; 40–60% content placed.
• Sep 14–24: Draft 2 assembly; near-final layout and graphics; copyedit pass; compliance checks.
• Sep 25: Milestone Review 2 (33% payment) — 90% complete books; consolidated client edits captured.
• Sep 26–Oct 6: Final edits, QA, accessibility, exports, and packaging.
• Oct 7, 12:00 pm EST: Final PDFs delivered to OneDrive; packaged files provided.



Meetings and Communication

• Weekly 30–45 minute status calls during the project (EST business hours).
• Rapid-turn Slack/Teams/Upwork messages for day-to-day questions.
• Use our OneDrive for all file exchange; maintain clear version naming conventions.



Qualifications

• Proven track record producing winning proposal packages for public-sector work (municipal, state, or related), with a focus on architecture, planning, and/or real estate development.
• Strong portfolio of architectural/urban design presentations and RFP/RFQ submissions.
• Expert in Adobe InDesign; strong Illustrator and Photoshop skills for diagrams and image prep.
• Fluency in English (written and spoken); outstanding typography and editorial sensibility.
• Strong information design and visual hierarchy; ability to clarify complex content.
• Familiarity with compliance-driven deliverables and submission specs (page limits, forms, appendices).
• Preferred: experience delivering accessible/tagged PDFs for public-sector submissions.



Proposal Requirements (due Aug 27, 2025, 5:00 pm EST)

• Three relevant work samples of proposal packages or architectural presentations (PDFs or links).
• Three professional references with contact information.
• Brief approach (1–2 pages) describing:
  • Your template and production process for multi-book projects.
  • How you will ensure consistency and compliance across four packages.
  • Your team composition and who does what.
  • A risk/mitigation plan to protect the Oct 7 deadline.
• Confirmation of:
  • Availability from Sep 1 through Oct 7 and ability to meet all milestone dates.
  • Primary tools (InDesign, Illustrator, Photoshop) and capability to produce accessible PDFs.
  • English fluency and experience with public-sector RFPs.
• Pricing and terms:
  • Acknowledgement of fixed-fee $10,000 in three milestone payments as defined.
  • Your blended hourly rate for any out-of-scope additions (only with prior written approval).



Acceptance Criteria

• Each package adheres to its RFP instructions and page limits.
• Professional, consistent template and typography across all four packages.
• Clean copy free of typos; logical structure and navigation; functional TOC and links.
• Final PDFs meet any file size and submission requirements; accessible tagging if requested.
• All source files provided and organized; all fonts and assets are licensed and documented.



Revisions

Expect up to two rounds of consolidated client edits per package at each review stage (Review 1 and Review 2), plus a final proof pass prior to delivery. Please indicate if your proposal assumes a different revision structure.




IP, Licensing, and Confidentiality

• All work product and design files are work-for-hire and will be our property upon payment.
• Use only licensed fonts and imagery; prefer Adobe Fonts and royalty-free assets; document any third-party licenses.
• NDA may be required; project materials are confidential and may not be shared publicly without permission.



How to Apply

Submit your Upwork proposal with all items listed under Proposal Requirements by August 27, 2025, 5:00 pm EST. Shortlisted candidates will be contacted for a brief video interview on Aug 28–29.




Questions

Please submit any questions via Upwork messages by August 25, 2025, 12:00 pm EST to ensure timely responses.




Thank you. We look forward to partnering with a detail-obsessed designer who can help us deliver beautiful, compliant, and persuasive submissions on time.

NOTE / HINWEIS:

EN: Please refer to Fuchsjobs for the source of your application

DE: Bitte erwähne Fuchsjobs, als Quelle Deiner Bewerbung