HR Specialist (m/f/d)

Location

Hybrid in Munich (minimum of 2 days a week from the office)

SHAPE THE FUTURE OF PRIVACY WITH USERCENTRICS

Usercentrics is a global leader in data privacy and privacy-led marketing solutions. We believe that privacy is a driver for growth in a data-driven world. Our vision is to unlock the potential of data privacy to empower a thriving digital ecosystem. We work with companies to create a healthy balance between data-driven business and privacy-led marketing for every size business. Our customers build trust with their users through improved transparency and control to drastically improve marketing and monetization, while achieving full privacy compliance.

We are seeking a detailed and proactive HR Specialist to join our global HR Operations team. In this role, you will manage and maintain HR data integrity, oversee payroll and compliance specifically for our Portuguese operations, and act as the primary HR contact for employees in Portugal. You will contribute to process improvements, ensure adherence to local labor laws, and support various HR projects that drive operational excellence across the organization. If you’re passionate about HR operations and ready to make an impact within a global team, we’d love to hear from you.

You Bring

• Bachelor’s degree ideally in Human Resources Management, Business Administration, or related field.
• 2+ years in HR operations in a global environment
• Technical knowledge and experience with maintaining and managing HRIS (Personio/ Workday/ SAP/ Peoplesoft/ HiBob, etс), payroll systems and data analytics tools.
• Strong understanding of HR compliance, audits (e.g. TISAX, ISO, SOX), etc. ideally (not mandatorily) at an international level and specifically on Portuguese labor law.
• Experience supporting HR operations, including Payroll, understanding of Labour Laws from a European context and related topics.
• Demonstrated ability to manage HR projects and drive/ work in topics around continuous improvement.
• Excellent communication, analytical, and problem-solving abilities; strong organizational and time management skills.
• Fluency in English (additional European languages such as Portuguese/ Czech/ Danish/ German are advantageous but not mandatory)

Responsibilities and Duties

• Contribute to the global HR Operations team by ensuring high performance, clear communication, and adherence to SLAs while supporting efficient and accurate data management.
• Drive continuous improvement by identifying gaps in current HR Ops practices and suggesting process enhancements based on market best practices.
• Own and manage the organizational HRIS, ensuring timely updates, data accuracy, and system integrity, while supporting change initiatives when needed.
• Maintain employee records and process data updates; generate both scheduled and ad-hoc reports to provide insights and support decision-making.
• Payroll & Benefits
  • Direct Responsible for Portuguese payroll, ensuring accuracy, timeliness, and compliance with local labor laws and regulations
  • Coordinate with finance for budget, headcount, other reporting responsibilities
  • Support the HR Ops Manager and/or VP of HR in coordinating with external vendors (e.g. payroll, insurance, tax/social security) and government authorities, both locally and in other hubs when required, to ensure legal and procedural compliance.
• Compliance & Audits
  • Ensure HR processes comply with Portuguese employment/ labour law.
  • Audit existing policies, processes & guidelines and support in implementing change where required, while maintaining alignment with Manager HR Ops/ VP HR
  • Conduct/ be a part of regular internal HR audits to identify risks, gaps and opportunities for improvement.
  • Stay up to date with legislative changes and recommend necessary updates to keep operations compliant, both locally and across other hubs where applicable.
• Local HR Coordination (Portugal)
  • Serve as the primary HR contact for Portuguese employees, addressing queries and supporting local HR matters in line with legal requirements and company policies.
  • Communicate HR policies and procedures, adapting global practices to meet local legal and cultural needs while maintaining compliance with Portuguese legislation.
• HR Projects & Continuous Improvement
  • Participate in (and/ or lead in some specific cases) and coordinate HR projects (e.g., evaluation of new tools/ systems, system upgrades, migration, process improvements, policy rollouts).
  • Identify and implement process improvements, automation and market best practices to enhance HR operations efficiency.
  • Support in creating and/or monitoring HR metrics and KPIs, and prepare regular or ad-hoc reports for management and senior leadership.

Why join Usercentrics?

• Joining Usercentrics means becoming part of a fast-growing, diverse and international team of tech enthusiasts and entrepreneurially-minded who build our success story together
• Company culture is important to us - we strive to continuously develop a positive, vibrant and inspiring environment that enables everyone to thrive both personally and professionally
• Get involved! We have plenty of initiatives and love to see people from all department enthusiastically participating and shaping our future together in different cross-department projects
• Your work-life balance is important to us too - we offer flexible working hours, hybrid working and the possibility of workcations (in accordance with our company policy)
• We always remember to have fun along the way, both in our day-to-day work and at our regular team events on site in our offices in Munich, Copenhagen, Odense, Lisbon and Prague or online
• You are the most valuable asset to our company which is why we’re happy to offer awesome benefits like our personal development budget, job-related language courses and a lot more (depending on your location) to focus on your well being

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