Office & Administrative Assistant / Front Desk (m/f/d)

About PACE Aerospace Engineering and Information Technology GmbH

PACE Aerospace Engineering and Information Technology GmbH, part of the TXT e-Solutions Group, is a globally recognized software company specializing in innovative solutions for the aviation industry. Since 1995, we have been developing software for aircraft design, configuration, route analysis, virtual training, and fuel efficiency. With locations in Berlin, the USA, Canada, and Singapore, we collaborate closely with leading aircraft manufacturers, airlines, and research partners.

We are looking for a reliable and organized Office & Administrative Assistant (m/f/d) to manage front desk activities and support day-to-day office operations. This role serves as the first point of contact for visitors and callers while also providing administrative assistance to ensure smooth and efficient business operations. Strong communication skills in German and English are required to support our diverse workplace and international contacts.

This is a part-time position (30–35 hours per week) based in our Berlin office.

Key Responsibilities:

• Greet and assist visitors, clients, and staff in a professional and friendly manner (in German and English)
• Answer, screen, and direct incoming phone calls and emails
• Manage front desk operations, including visitor log, mail and package distribution, and office supply inventory
• Schedule and coordinate meetings, appointments, and conference room bookings
• Maintain organized filing systems, records, and databases (electronic and physical)
• Support purchasing and accounts payable tasks, including creating purchase orders, processing invoices, and coordinating with vendors (SAP experience preferred)
• Communicate with local and international vendors, suppliers, and partners in German and English
• Assist management and staff with administrative requests and projects
• Ensure the office environment is tidy, organized, and presentable at all times
• Handle sensitive information with discretion and confidentiality

Skills and Qualifications:

• Experience as a receptionist, office assistant, and administrative assistant
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Fluent in German and English (written and spoken)
• Strong organizational and multitasking skills and reliability
• Experience with SAP or other ERP systems is an asset
• Excellent communication and interpersonal abilities
• Professional appearance, punctuality, and positive attitude
• Ability to work independently as well as part of a team

Why join us?

At PACE Aerospace Engineering and Information Technology GmbH, you’ll join a friendly, international team that shapes the future of aviation through innovation and collaboration.
As an Office & Administrative Assistant (m/f/d), you’ll play a key role in keeping our Berlin office running smoothly, supporting colleagues across departments, and contributing to a positive workplace culture.

We value teamwork, open communication, and personal growth — and offer a modern, supportive environment where your work truly matters.

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