Office Secretary

About the Company

ODI Nepal, on behalf of our partner organization engaged in the Upper Trishuli-1 Hydropower Project, is seeking a qualified and dedicated Office Secretary to join the project site office in Rasuwa. The position plays a vital administrative and coordination role within a multidisciplinary hydropower project environment, supporting documentation, communication, and office operations.

Position Overview

The Office Secretary will be responsible for managing day-to-day administrative tasks, maintaining project documentation, supporting communication between the Owner, Contractor, and Owner’s Engineer (OE) teams, and ensuring smooth office operations at the project site.

Key Roles and Responsibilities

• Manage daily office administration, correspondence, filing, and documentation.
• Maintain registers for letters, reports, drawings, and approvals with version control.
• Prepare and format official letters, minutes of meetings, and progress reports.
• Coordinate communication among the Owner, Contractor, and OE teams.
• Support logistics for meetings, site visits, and staff travel.
• Maintain attendance, timesheets, and office inventory.
• Provide administrative support to technical and financial teams.
• Ensure confidentiality and proper record-keeping of project documents.
• Assist the Office Manager or Accountant as needed during absences or peak periods.

Education

Required Qualifications and Skills

Required Qualifications and Skills

• Bachelor’s degree in Management, Administration, or a related field.

Experience

• Minimum 2–3 years of relevant experience in office administration, preferably in engineering or hydropower projects.

Skills and Attributes

• Proficient in MS Office (Word, Excel, PowerPoint) and document management.
• Excellent communication and coordination skills in both English and Nepali.
• Strong organizational skills with attention to detail.
• Ability to handle confidential information responsibly.
• Punctual, reliable, and able to multitask under pressure.

Salary and Benefits

• Salary range: NPR 25,000 – 35,000 per month, based on qualifications and experience.
• Benefits as per company rules and project policy.

How to Apply

• Updated Curriculum Vitae (CV)
• Cover Letter highlighting relevant experience
• Copies of academic and professional certificates

Email Your Application To

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Email Subject

Application for Office Secretary – Upper Trishuli-1 Project (Rasuwa)

Note

Only shortlisted candidates will be contacted for the next stage of the recruitment process. Applications from women and candidates from underrepresented or local communities are strongly encouraged.

Application Deadline

Apply before: October 25, :00 am

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