Personal Assistant to the CEO

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Who We Are

At Proxima Fusion, we're driven by a bold mission – to redefine the future of sustainable energy. Our unique concept, built upon the groundbreaking W7-X stellarator and the latest advances in technology, paves the way for commercially viable fusion power plants. What’s more, our work in stellarator optimization, powered by cutting‑edge computation and machine learning, is propelling us into uncharted territories of fusion technology. New higher performance design points are unlocked by high temperature superconducting magnets. To fully grasp this huge opportunity, we’re building a team of extremely dedicated and passionate people who come together driving something extraordinary, radically transforming technology in the world.

WHY JOIN PROXIMA FUSION

• You will get to work on some of the most complex tech challenges to bring abundant, safe, clean energy to the world
• You'll get to join and learn from an exceptional selection of accomplished and driven individuals
• Do your life’s best work and enjoy the journey
• Get to show that big things are possible in Europe when you assemble the best talent

YOUR IMPACT

We are looking for a Personal Assistant to the CEO who will play a pivotal role in enabling our leadership to focus on what matters most. In this role, you will directly support the CEO in both professional and personal matters (70%) while providing selective support to the broader Leadership Team (30%). If you thrive in a fast‑paced environment, are highly organized, and enjoy being the trusted go‑to person, this role is for you. As the Personal Assistant to the CEO, you will play a critical role in enabling efficient leadership at the highest level of the organization. You will take full ownership of the CEO’s calendar, travel, and external relationships while also providing focused support to the wider leadership team when needed. By proactively managing priorities, preparing essential documentation, and serving as a trusted point of coordination, you will help ensure that leadership time is used effectively and that the organization can scale smoothly.

What You Will Do

• Owning and managing the CEO’s calendar, travel planning, and external engagements, including professional and occasional private commitments
• Supporting the CEO with inbox management, meeting preparation, and follow‑up tasks such as board meeting minutes and stakeholder documentation
• Coordinating with internal and external stakeholders (advisory board, shareholders, partners) to strengthen key relationships
• Managing expense reporting and reimbursement processes for the CEO.
• Providing occasional scheduling and travel support to the broader leadership team for complex itineraries and high‑priority meetings
• Ensuring smooth workflows and processes that maximize leadership effectiveness and minimize friction

Who You Are

• Highly organized with exceptional attention to detail and the ability to anticipate needs before they arise
• A strong communicator with excellent written and verbal skills in English and German
• Experienced in managing complex calendars, travel logistics, and confidential information with discretion
• Comfortable balancing strategic priorities with day‑to‑day administrative tasks
• Proactive, resourceful, and adaptable, thriving in a fast‑paced and dynamic environment.
• Skilled in using productivity tools (e.g., Google Workspace, Slack, project management platforms)

INTERVIEW PROCESS

• Recruiter Interview (30‑60 min)
• Technical Screening (30 min)
• Technical Panel (3×60 min)
• CEO call (30 min)

At Proxima Fusion, our mission is bold: making limitless clean energy a reality. To get there, we need a high‑performing, diverse team that brings different perspectives, challenges assumptions, and builds together with purpose. We know that diversity of thought and experience leads to better ideas, stronger execution, and a more resilient team. We don’t look at how you identify, what you look like, who you choose to worship or what ethnicity you are. We care about what you can bring to the table.

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