Accounts Payable Lead (m/f/d)

Overview

Tiffany & Co. … the name instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. For more than 180 years, Tiffany has created a legacy of exquisite designs and romantic ideals. Tiffany & Co.'s rich heritage of celebrated artists, historic milestones and magnificent jewelry creates the foundation from which our employees build upon each day. Tiffany employees are passionate, kind and professionally committed. We hold ourselves and our co-workers to very high standards. We continually educate ourselves about new merchandise collections, cultures and the evolving luxury market. Our respect and love for the brand creates a workplace like no other. We expect our employees to deliver the Tiffany Experience to each and every customer and Tiffany is committed to creating an organization that recognizes and rewards excellence in service of this promise. For us, it is a dream to be associated with a company that is forever aligned with exquisite craftsmanship, timeless design and a dedicated commitment to corporate sustainability.

We are searching for an outgoing and self-motivated team member to support our Head Office Team with immediate effect as Accounts Payable Lead (m/w/d) for our Northern Europe cluster.

Responsibilities

• Lead and oversee the daily operations of the Accounts Payable team, ensuring efficient and accurate processing of invoices
• Manage the full invoice process, including receiving, verifying, and transferring vendor invoices into the accounting system, ensuring adherence to company policies and procedures
• Supervise the matching of invoices to purchase orders, ensuring authorized approvals are obtained and payments are scheduled accurately and timely
• Drive reconciliation of vendor statements to ensure accuracy, proactively identifying and resolving discrepancies
• Ensure meticulous filing of documentation and maintenance of accurate, up-to-date accounting records and vendor files
• Generate and analyse AP aging reports, providing insights and contributing to the month-end closing process
• Mentor and develop team members, providing training and support to enhance their skills and ensure high performance
• Collaborate with other departments to streamline workflows and resolve cross-functional issues related to accounts payable

Qualifications

• Successfully completed apprenticeship as Steuerfachangestellte(r) or Buchhalter(in) (IHK) or a degree in accounting, finance, or a related field
• Extensive experience (5+ years) in accounts payable, with at least 2-3 years in a leadership or supervisory role
• In-depth knowledge of sales tax law, travel expense regulations, invoice verification, master data maintenance, and payment systems, with the ability to apply this knowledge in complex situations and guide a team
• Demonstrated leadership abilities, including the capacity to motivate, manage, and develop a team
• High level of attention to detail, accuracy, and reliability, coupled with a highly structured approach to work
• Proactive problem-solver with the ability to identify challenges and implement effective solutions
• Advanced proficiency in Microsoft Excel and PowerPoint
• Strong communication and interpersonal skills in German and English

Our Benefits

• Training and development opportunities within the world's largest luxury group LVMH
• An interesting job within an exciting international luxury brand
• Great benefits like our retirement plan and life insurance
• Attractive employee discounts
• Welcome & onboarding training
• EGYM WellPass

Responsibilities (Continued)

• Ensure a Robust Control environment in Accounts Payable
• Ensure all invoices are approved in line with the company Delegation of Authority
• Ensure all Vendor review and compliance is completed and in line with company procedures
• Process and post invoices
• Raise payment proposals and enter payments into the bank
• Ensure all invoices and payments are posted timely
• Ensure all suppliers receive remittance and their accounts are reconciled
• Ensure all AP mailboxes are reviewed and all queries are responded to daily
• Prepare and analyze aged creditor reports monthly
• Set up monthly trade payments
• Manage the employee expenses process
• Prepare Accounts Payable KPIs
• Ensure Supplier records are maintained in all systems