Accounts Receivable and Operations Specialist

Accounts Receivable and Operations Specialist

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Job Summary

We are a U.S.-based medical device company expanding into Germany and the EU. As we establish our European operations, we are looking for a detail-oriented and proactive professional to serve as a foundational member of our German team. The role is critical in ensuring smooth order-to-cash cycles, compliant operational processes, and exceptional customer support across the EU.

Key Responsibilities

• Serve as the first-line contact for customer inquiries related to orders, shipments, invoices, and product availability; support the sales team with pricing, quotations, and order confirmations; maintain customer account information and onboard new clients.
• Manage accounts receivable and invoicing processes for EU customers; support financial reporting and reconciliation; coordinate shipping, inventory, and logistics; collaborate with cross-functional teams and assist in developing and implementing operational processes.
• Coordinate order processing, shipping, and delivery for customers in Germany and the EU; manage relationships with freight forwarders and warehouse operations; ensure proper import/export documentation; track shipments and resolve delivery issues.

Qualifications and Requirements

• 3+ years of experience in AR, logistics, or operations roles—preferably within a German or EU corporate environment.
• Strong understanding of German/EU invoicing requirements, VAT rules, and basic accounting principles.
• Experience coordinating logistics within the EU and working with third‑party logistics or freight partners.
• Customer‑centric mindset with strong communication skills (written & spoken).
• Bachelor’s degree in accounting, finance, business, or a related field.
• Basic understanding of billing practices, with the ability to identify and resolve discrepancies.
• Attention to detail.
• Excellent communication and interpersonal skills, with the ability to work effectively with cross‑functional teams.

Preferred Qualifications

• Familiarity with EU import rules, IOR/EOR processes, and customs documentation.
• Experience working with a U.S. parent company or in a startup/scaling environment.

About The Organization

SCITON is an industry leader and manufacturer of medical aesthetic lasers and light source technologies. With a vision to improve people’s lives, our top‑tier devices are built to order with integrity by pioneering, customer‑focused, and results‑driven individuals.

Life at Sciton

• The support, recognition, and room to grow their careers within Sciton.
• Empowerment to develop their creative genius and encouragement to be lifelong learners.
• Incentives for creativity and innovation across the organization.

Seniority Level: Mid‑Senior Level.

Employment Type: Full‑time.

Job Function: Accounting/Auditing and Finance.

Industries: Medical Equipment Manufacturing.