Administration Officer (m/f/d)

Keep Us Running Smoothly – Join Our Administration Team

Acnos Pharma GmbH is a growing company in the pharmaceutical sector that offers innovative solutions and specialized services for national and international customers. With the highest standards of quality and service, we focus on competence and reliability.

To support our administrative processes, we are looking for a committed, structured and communicative personality as Administration Officer (m/f/d) who enjoys working with various departments and actively helping to shape operational processes.

Location and working hours

Full-time / 40 hours per week

Berlin office

Your Role

Interface function with close cooperation between purchasing, sales, logistics and quality department

Communication with international partners and subsidiaries, especially in the USA

Consolidation and processing of data, documents and business transactions

Support for accounting and close coordination with the legal department

Maintenance of the merchandise management system incl. master data maintenance of customers, suppliers and articles

Preparation of quotations, orders, invoices, credit notes and shipping documents

Checking accompanying documents, processing complaints and returns

Office organization: ordering office supplies, preparing meetings and minutes

Travel planning, booking and preparation of travel expense reports

Support for purchasing and interface communication with the marketing team

Your Strengths

Several years of professional experience in an administrative or operational role, ideally in an international environment

Strong organizational and coordination skills

Confident handling of MS Office (especially Excel and Word) and merchandise management systems

Independent, structured and solution-oriented way of working

Very good written and spoken German and English skills

Strong communication skills, ability to work in a team and sense of responsibility

What You Can Expect

Meaningful work through the social contribution of our work

Workplace in the heart of Berlin with modern office equipment

Team & culture: Open, supportive and appreciative team with flat hierarchies

Dedicated contact person during induction and experienced colleagues

Development opportunities: Individual career opportunities in a growing company

Company pension scheme: Attractive pension program as an additional incentive

Long-term prospects: Secure position with responsibility and opportunities to help shape the company

Ready to Join the Team?

We’re excited to learn more about you. Please send your application documents to , including your earliest possible start date and salary expectations. If your profile aligns with our open position, we’ll be in touch shortly.