Administrative Assistant – Art Industry (M/F/X)

Location

Luxembourg City

Contract Type

Permanent, 20 hours/week

Languages

German & English (French is a plus)

We are seeking an Administrative Assistant to support a renowned artist in managing daily operations. This role requires absolute confidentiality, full autonomy, and strong organizational skills to handle priorities in a fast-paced, international environment.

Tasks

Administrative and Contract Management

• Monitor sponsorship and audiovisual contracts
• Archive and verify legal documents

Invoicing and Financial Follow-Up

• Prepare invoices and ensure payment control
• Track budgets related to artistic projects

Organization and Logistics

• Arrange hotel bookings, transportation, and travel coordination
• Handle unexpected situations and urgent requests

Partner Liaison

• Communicate with sponsors, production agencies, media, and service providers

Reporting and Coordination

• Update tracking tables and provide regular reports to the artist

Requirements

• Proven experience in administrative assistance or project coordination (preferably in arts, events, or audiovisual sectors)
• Proficiency in MS Office tools (Excel, Word, PowerPoint) and invoicing software
• Language skills: German and English required (French is a plus)
• Discretion and strong sense of confidentiality
• Organization, accuracy, and autonomy
• Ability to manage urgent matters
• Excellent communication skills

What We Offer

• A versatile and stimulating position in the art industry
• Participation in international projects
• Attractive compensation package
• Dynamic and creative work environment

Interested? Apply online now