Administrative Assistant / Back Office at Embassy of the Arab Republic of Egypt, Berlin

The Embassy of the Arab Republic of Egypt in Berlin is seeking a highly organized, proactive, and friendly Administrative Assistant — someone who can keep the office running smoothly, support our diplomatic mission, and occasionally appreciate a good reference to pyramids, or the fact that “we’ve been doing administration for more than 6,000 years.”

Tasks

As an employee in the Back Office, you will serve as a key member of our team, ensuring effective coordination, communication, and administrative organization. You’ll support daily embassy operations, assist diplomats and colleagues, and help create a welcoming environment that reflects Egypt’s hospitality and professionalism.

Key Responsibilities (this includes but not limited to):

• Provide administrative and clerical support to the embassy & its departments
• Manage schedules, appointments, and official meetings , ensuring everything runs on time.
• Draft, proofread, and prepare correspondence, reports, press reviews, verbale notes, and documentation in German, English, and/or Arabic. Multilingual precision is essential.
• Handle incoming calls, consulate visitors, and inquiries with professionalism and warmth, offering the level of hospitality Egypt is famous for — even when the caller has had a long day.
• Assist in coordinating events, cultural programs, and official functions .
• Maintain and organize files, databases, and office supplies , keeping our internal world in order.
• Support consular services and general embassy operations as needed, jumping in wherever help is required. (Think of it as being part of a well-orchestrated team.)
• Contribute to a positive working environment , acting as a reliable, supportive colleague and strengthening the team spirit that keeps the embassy running smoothly.
• Handle VAT procedures — the less glamorous but very important part of embassy life.
• Assist with preparations and logistics for official visits .
• Embrace a role where everything is interconnected , giving you exposure to a wide range of tasks and experiences across diplomacy, culture, administration, and consular work. No two days are identical — which keeps things interesting.

Requirements

• A permanent residency permit or the German nationality
• A University Degree in a relevant field
• Proven experience in administrative, office management, or similar roles
• Excellent communication skills in English and German (Arabic is a significant advantage)
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a dynamic environment
• Proficiency in Microsoft Office and general office software
• Professional demeanor, discretion, and a collaborative spirit
• IT is a huge plus

Benefits

What we offer is a chance to contribute to Egyptian–German relations, opportunities to grow professionally in a diplomatic environment and a team that combines seriousness in work with a touch of Egyptian humor and hospitality