Administrative Assistant - German Speaker

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you’ll work side‑by‑side with a powerful collective of thinkers and experts shaping life‑changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client‑first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life‑changing impact to ZS.

ZS’s Corporate Enterprise Functions operate the firm’s core internal functions. Our global teams comprise team-oriented, pragmatic and results‑driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee.

ADMINISTRATIVE ADMIN - GERMAN SPEAKER (FLUENT)

Administrative admin provides day‑to‑day support in ensuring the smooth operation of office work, which will include managing office supplies, coordinating meetings, handling correspondence and assisting with general office tasks.

What You’ll Do

• Provide scheduling support to multiple individuals (appointment, calendar and meeting management)
• Complete administrative processes (time and expense reports)
• Prepare domestic and international travel logistics (itineraries, visas, etc.)
• Coordinate internal and external meetings/activities (facility reservation and set‑up, hotel accommodations, catering, etc.)
• Provide administrative support to employees and assisting with daily office operations
• Handle administrative duties for special projects with demanding deadlines
• Oversee purchasing of supplies and equipment
• Assist with internal and external client meeting/event coordination (e.g., manage and assist with booking meeting rooms or workspaces for new joiners, visiting ZSers or clients)
• Provide front desk support (answering phones, greeting clients and visitors)
• Coordinate building and office equipment maintenance, IT backup support (liaise with IT team to troubleshoot technical issues and assist in network outages if needed)
• Initiate and maintain vendor relationships
• Problem solving and troubleshooting

What You’ll Bring

• BA/BS degree highly desirable
• 1‑2 years successful in relevant prior work experience, fresh graduates are also welcomed
• Computer proficiency in MS‑Office suite
• Fluency in English with sufficient written English skills required
• Strong administrative support skill set
• Exceptional organizational skills, professionalism, detail‑orientation, time management and flexibility
• Strong initiative, independence and ability to manage stressful and quickly changing situations

Perks & Benefits

ZS offers a comprehensive total rewards package including health and well‑being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empower you to thrive as an individual and global team member.

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on‑site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face‑to‑face connections.

Considering applying?

At ZS, we honor the visible and invisible elements of our identities, personal experiences and belief systems—the ones that comprise us as individuals, shape who we are and make us unique. We believe your personal interests, identities and desire to learn are integral to your success here. We are committed to building a team that reflects a broad variety of backgrounds, perspectives and experiences. Learn more about our inclusion and belonging efforts and the networks ZS supports to assist our ZSers in cultivating community spaces and obtaining the resources they need to thrive.

If you’re eager to grow, contribute and bring your unique self to our work, we encourage you to apply.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

To complete your application: Candidates must possess or be able to obtain work authorization for their intended country of employment. An online application, including a full set of transcripts (official or unofficial), is required to be considered.

NO AGENCY CALLS, PLEASE.

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