Administrative Assistant (m/f/d)

As Administrative Assistant (m/f/d) in General Affairs , you ensure smooth daily operations of our Eschborn office environment, while managing a wide range of administrative and procurement processes and supporting financial reporting activities. You will collaborate with various teams across the organization to ensure a smooth and well-supported workplace. A strong eye for detail, service mindset, and the ability to manage multiple tasks simultaneously are essential.

Your team

General Affairs ensures the smooth, efficient, and safe day‑to‑day functioning of the entire organization. This team manages facility services, workplace logistics, and operational support so employees can focus on their core activities. They coordinate internal processes, handle practical requests, and maintain a well‑organized working environment. By overseeing infrastructure, compliance, and service partnerships, General Affairs plays a central role in creating a professional and reliable workspace. Ultimately, they act as the organization’s backbone: supporting people, processes, and productivity.

Your responsibilities

Procurement and contract management:

• Manage local purchasing activities and procurement processes
• Review and oversee contracts with suppliers and service partners
• Handling P2P activities: creating SAP purchase orders, tracking progress, and supporting month-end closing
• Prepare data for reporting and support financial data analysis

Office management:

• Coordinate external office services such as reception, facility services, cleaning, maintenance, ...
• Manage access badges for the office and alarm systems
• Manage environmental fees (Grüner Punkt): registration, communication, reporting and audit preparation
• Manage battery waste fees: registration, communication and reporting

System coordination and internal support:

• Act as the local IT coordination contact for end users
• Manage local approval systems and serve as local administrator
• Act as travel officer: supporting travel policy adherence and related requests

Your profile

• Strong administrative background with experience in finance, procurement, general affairs or office/operations management
• Excellent organizational skills with the ability to manage multiple tasks accurately and in parallel
• Knowledge of SAP (P2P) and experience preparing and reporting on financial data are advantageous
• High attention to detail with strong analytical and problem‑solving skills, particularly in data handling and compliance-related tasks
• Excellent communication and stakeholder‑management abilities, combined with a proactive, service‑oriented mindset
• Comfortable working with systems and tools (e.g., MS Office, Salesforce, SAP, access systems)
• Demonstrates confidentiality, reliability, and a structured working style in a dynamic environment
• Fluent in German and English, both spoken and written

What we offer

• A dynamic role with plenty of variety, giving you broad exposure across multiple functional domains
• An environment that embraces change, values feedback and encourages you to make a real impact
• Close collaboration with passionate internal teams, leadership and trusted external partners
• Real opportunities to shape processes and contribute to meaningful improvements
• A supportive, people-focused culture where your growth, learning and self-development truly matter
• A competitive, attractive compensation package that recognizes your contributions and a wide range of benefits (e.g. lunch subsidy, mobile phone and subscription, pension plan, employee assistance program, hybrid working allowance, bicycle lease, free coffee at the office, gym membership discounts ...)
• Healthy work-life balance through flexible working hours and 30 days of annual leave