Administrator – Cost, Project & Contract Support (f/m/d)

Administrator – Cost, Project & Contract Support (f/m/d)

reference: J25050

category: Systems and Products Engineering

Overview

Administrator to provide support in cost centre management, procurement, reporting, and administrative coordination. Responsibilities include preparing financial forecasts and dashboards, managing procurement activities, monitoring the lifecycle of software products, and coordinating vendor relations. The role contributes to the development of reporting tools, maintains internal procedures, and supports training organisation. The Administrator supports the Mission Operations Infrastructure IT & OCC section and collaborates with ESA staff, Service Delivery Managers, and Engineers to ensure services are delivered within the specified timeframe.

Key Responsibilities

• Supports cost centre management: cost forecasting, cost allocation, accruals using CMIT (Cost Module Input Table), CMIT review and updates
• Prepares dashboards and reports for audits and financial planning
• Supports procurement processes: renewals, requests for quotations, shopping carts, and procurement database maintenance
• Monitors lifecycle of software products
• Coordinates vendor relations and procurement documentation
• Produces monthly reports
• Performs monthly audit of related assets
• Develops reporting tools using data analytics tools
• Maintains procedures and internal working practices library
• Contributes to training organisation and recruitment activities
• Chairs the monthly Service Lifecycle meeting

Essential Skills and Qualifications

• Experience in administration with exposure to cost control, finance, or project support
• Knowledge of ERP systems (SAP preferred)
• Very good Excel skills and knowledge of Microsoft Office
• Understanding of procurement and contract lifecycle processes
• Strong organisational and multitasking abilities
• At least B2 written and verbal communication skills in English
• Knowledge of data analytics tools is highly desirable
• Basic IT knowledge
• Familiarity with ESA procurement processes
• Experience drafting procedures and supporting audits

Are you passionate about making an impact with an open and curious mindset? Please send us your application.

Your HR Contact for this position is Christian Marusczyk

(J25050 - SGP3) Administrator – Cost, Project & Contract Support (f/m/d)