Association Manager (Europe-Based)

Job Description: Association Manager (Europe-Based)

Location: Europe (Preferably Germany, Spain, or Italy)

Languages Required: Native-level German / Spanish / Italian + Fluent English

Organization: IA-Meetings (Association Management Company)

Position: Full-Time

About IA-Meetings

IA-Meetings is a leading Association Management Company with over 25 years of experience supporting international and regional associations across scientific, medical, and professional sectors. We specialize in end-to-end association operations, membership services, event management, and strategic development. Our team is passionate about delivering exceptional service, strengthening governance structures, and contributing to the long-term growth of member-driven organizations.

Position Summary

We are seeking a proactive, organized, and relationship-driven Association Manager based in Europe—preferably in Germany, Spain, or Italy . The ideal candidate will serve as the primary point of contact for one or more associations managed by IA-Meetings. This role involves overseeing day-to-day operations, supporting Board governance, managing membership activities, coordinating events, and ensuring high-quality service delivery.

Key Responsibilities

Governance & Board Support

• Serve as the focal point between the association’s Board of Directors, committees, and IA-Meetings.
• Prepare agendas, briefing notes, and documentation for Board and committee meetings.
• Draft and maintain meeting minutes, resolutions, and action trackers.
• Ensure compliance with association bylaws, policies, and governance procedures.

Membership Management

• Oversee the full membership cycle: onboarding, renewals, invoicing, and database management.
• Engage with members, respond to queries, and ensure timely support.
• Coordinate membership drives, surveys, and retention initiatives.
• Maintain accurate and updated membership records in CRM systems.

Communications & Outreach

• Manage communication channels including newsletters, website updates, social media, and email campaigns.
• Develop content in alignment with the association’s objectives and branding.
• Support the promotion of conferences, educational programs, and membership benefits.
• Liaise with stakeholders, partners, sponsors, and external agencies.

Event & Program Coordination

• Support planning, logistics, and delivery of conferences, workshops, webinars, and annual meetings.
• Coordinate speaker communication, registrations, program schedules, and technical needs.
• Work closely with IA-Meetings’ Events & Operations team for seamless execution.

Financial Administration

• Assist with budgeting, invoicing, expense tracking, and financial reporting.
• Work with accountants and auditors to ensure accurate compliance and documentation.
• Support sponsorship and grant management activities as needed.

Operational Management

• Maintain association documents, records, policies, and digital assets.
• Work with tech platforms for website management, LMS, CRM, and virtual meeting tools.
• Implement workflows to improve operational efficiency.

Qualifications & Skills

Essential

• Based in Germany, Spain, or Italy (or with strong familiarity and ability to work in these markets).
• Native-level proficiency in German, Spanish, or Italian , plus fluent English .
• Bachelor’s degree in business, Communications, Management, or a relevant field.
• Minimum 3–8 years of experience in association management, nonprofit administration, events, or related roles.
• Strong project management and multitasking abilities.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and client-service orientation.
• Ability to work independently in a remote environment.

Preferred

• Experience working with international associations or scientific/medical societies.
• Familiarity with CRM/member management software.
• Understanding of governance processes and nonprofit compliance.
• Experience with virtual event platforms and digital communication tools.

Work Environment

• Remote work with flexible hours, aligned with European time zones.
• Occasional travel within Europe and internationally for board meetings, congresses, or events.
• Collaboration with a multicultural team across different countries.

What We Offer

• Opportunity to work with prestigious international associations.
• Dynamic, supportive, and growth-oriented work environment.
• Global exposure in the meetings and association management industry.
• Competitive compensation based on experience.

How to Apply

Interested candidates may send their CV , cover letter , and language proficiency details to: