Business Economist - Office Management, Financial Administration (f/m/d)

About the University

The Johann Wolfgang Goethe University Frankfurt am Main is one of the largest universities in Germany with around 41,000 students and about 5,800 employees. Founded in 1914 by Frankfurt citizens and since 2008 once again proud of its foundation status Goethe University possesses a high degree of autonomy, modernity and professional diversity. As a comprehensive university, the Goethe University offers a total of 16 departments on five campuses and 155 degree programs along with an outstanding research reputation. Furthermore, the Goethe University is part of the Group of Rhine-Main-Universities (RMU).

The SCALE Cluster of Excellence - Subcellular Architecture of Life - brings together leading scientists from Goethe University, the Max Planck Institute for Biophysics, the Max Planck Institute for Brain Research, the Frankfurt Institute for Advanced Studies (FIAS), Saarland University, Johannes Gutenberg University Mainz, and the European Molecular Biology Laboratory (EMBL). SCALE aims to decipher the fundamental principles of cellular life and to understand how the various structures in our cells emerge and carry out diverse cellular processes. By combining state-of-the-art experimental and computational approaches, SCALE develops innovative tools to explore, map, and simulate the inner architecture of cells. This interdisciplinary work expands our understanding of central biological processes and diseases - from bacterial resistance to neurodegenerative disorders.

We invite you to become part of the SCALE Community (

About the Position

Office and Financial Administration (m/f/d), (E9a TV-G-U). Will be available until . Classification is based on the applicable collective agreement for the Goethe University (TV‑G‑U). Part‑time employment is possible upon request.

Responsibilities

• Office Management, Support with personnel and administrative matters:
  • independent organization of office management and administrative processes within the Cluster of Excellence
  • independent correspondence and communication within and outside the project (written, telephone, and in-person)
  • management of calendars, planning and preparation/follow-up of meetings, conferences, and events
  • organization of business trips and related documentation
  • editing and proofreading of reports and scientific correspondence
  • administrative personnel support, including applicant management, vacation administration, and coordination of student and research assistants
  • maintenance of personnel statistics, monitoring of contract periods, and management of the personnel budget
  • procurement of office supplies and obtaining and comparing quotations
• Financial Administration:
  • timely disbursement of project funds
  • conducting regular budget reviews
  • submitting requests for budget transfers, etc.
  • preparing/planning budget estimates and proposals for the use of funds (particularly personnel and material costs)
  • preparing interim and final expenditure reports and annual financial statements in cooperation with research staff
  • cost center management
  • issuing invoices
  • managing and archiving all financial documents
  • preparing numerical project statements for the funding agency
  • managing and planning budgetary funds
  • regularly checking incoming payments and processing book entries
  • managing and monitoring accounts
  • compiling statistics

Requirements

• completed vocational training in business administration or public administration or equivalent knowledge
• sound knowledge of budgeting, accounting, and financial management
• good knowledge of administrative processes and relevant legal frameworks, ideally within a university setting
• basic knowledge of personnel administration and employment law (e.g. Working Hours Act, Minimum Wage Act, Maternity Protection Act)
• excellent oral and written communication skills in German, as well as very good English skills (spoken and written)
• confident use of MS Office applications (especially Word, Excel, PowerPoint, Outlook); experience with SAP and LSF is an advantage
• strong organizational skills, ability to work both independently and as part of a team, a high degree of initiative, discretion, and reliability

We Offer

We offer a diverse and creative role in a stimulating, international working environment at the Riedberg natural sciences campus, a salary in line with Goethe University's collective agreement, and the currently free LandesTicket Hessen.

The Goethe University is committed to a policy of providing equal employment opportunities for both men and women alike, and therefore encourages particularly women to apply for the position/s offered. Individuals with severe disability will be prioritized in case of equal aptitude and ability.

Please submit your application by via email: