Business Operations Manager

Dexter Magnetic Technologies GmbH “Dexter”, just outside of Stuttgart (Korntal-Münchingen), engineers and manufactures low-volume/high-value critical precision assemblies that are components of larger systems for the defense, aerospace, semiconductor, and medical markets. We are the leading player in North America and are rapidly expanding in Europe, having significant growth over the past seven years, by offering unique solutions to our customers’ magnetic engineering challenge.

For more information on Dexter Magnetic Technologies, please visit:

Basic Purpose and Objective of the Position

Detail-oriented Office Manager with strong experience in HR administration and accounting support. Responsible for overseeing daily office operations while managing personnel administration, payroll coordination, and financial back-office processes. Acts as a central interface between management, employees, and external service providers

Major Responsibilities

Office Management

• Oversee daily office operations and administrative processes
• Manage contracts, office supplies, and vendor relationships
• Coordinate internal processes and ensure efficient workflows
• Organize meetings, company events, and business travel

Human Resources Administration

• Manage employee lifecycle processes (onboarding, offboarding, contracts, documentation)
• Maintain personnel files and HR databases
• Prepare payroll data and coordinate with external payroll providers
• Track absences, vacation, and working hours
• Support recruitment and interview coordination
• Ensure compliance with labor laws and internal policies

Accounting & Finance Administration

• Process incoming and outgoing invoices
• Support accounts payable and receivable
• Prepare documentation for bookkeeping and external tax advisors
• Reconcile accounts and track payments
• Assist with monthly and annual financial reporting
• Monitor budgets and expense tracking

Qualifications

Education and Experience

• Degree or certification in Business Administration, HR, or Accounting (or equivalent experience)
• 3+ years of experience in office administration with HR and accounting exposure
• Knowledge of payroll processes and basic accounting principles
• Proficiency in MS Office and accounting/HR software

Language Skills

• Strong organizational skills and attention to detail
• Discretion and high level of confidentiality
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Confidentiality and discretion
• Structured and solution-oriented working style