Conference and Events Coordinator, IISS-Europe

Conference and Events Coordinator, IISS-Europe

Hours : Full-Time
Duration : 3 years with possibility for extension
Location : Berlin

The International Institute for Strategic Studies (IISS) is a defence and security think tank that has a deep understanding of regional geopolitics and geo-economics in a global context. Its international researchers provide best-in-class independent and impartial analysis and insights on strategic challenges and priorities to governments and the private sector. It is expert at bringing together national leaders and senior policymakers in foreign policy, defence and security; promoting dialogue; and facilitating effective and influential bilateral and multilateral consultations.

The Institute is seeking to appoint a confident, energetic, and experienced Conference and Events Coordinator, who can quickly get to grips with a challenging workload and demonstrate their talent at the highest level. The post holder will work in the IISS–Europe office in Berlin and will collaborate closely with the event management team in the IISS headquarters in London.

This exciting position is expected to work on the planning, management and execution of high profile, logistically-complex conferences, workshops and briefing events of the IISS–Europe Office.

The ideal candidate should be a high performing individual with excellent organisation skills, database skills and technical proficiency, great attention to detail and the ability to hit the ground running whilst managing multiple projects at any one time.

Responsibilities

• All communication with participants to include issuing invitations, monitoring and logging responses using the IISS CRM, managing telephone and email queries.
• Management of all logistical elements relating to in-house, virtual, hybrid, and external events, to include sourcing venues, travel and accommodation, AV requirements, co-ordination with IT team, catering and building support services to ensure the events are delivered successfully.
• Co-ordination of a wide range of events concurrently; updating relevant monitoring documents to ensure all stakeholders and relevant staff are kept informed of progress.
• Co-ordination of event suppliers, including third party contract finalisation with hotels, event contractors, interpreters, transcribers, printers, photographers and freight companies.
• Responsibility for event budgets (draft and reconciliation) using Excel spreadsheets.

Requirements

• Undergraduate degree in relevant subject.
• Proven experience in a Conferences and Events Coordinator position, preferable but not essential to include international events.
• Excellent communication and interpersonal skills.
• Ability to work on multiple projects concurrently, adhering to strict deadlines.
• A keen eye for detail and proactive approach to work.
• Ability and willingness to travel internationally.
• Excellent proficiency in IT and databases, ideally Microsoft products and Dynamics CRM.
• Fully competent in German and English.

Remuneration

Salary will be competitive and commensurate with knowledge and skills. IISS–Europe provides a benefit package including subsidies for public transport, work glasses and sports club.

Application

Candidates should submit their applications by clicking the ‘Apply Now’ blue button above and follow the instructions to submit two documents:

• A cover letter outlining the skills and experience you can bring to the role.
• A full Curriculum Vitae and references.

The closing date for receipt of applications is 5 May 2025 .

Candidates must have eligibility to work in Germany. The IISS regrets that it cannot sponsor visas for this position.
The IISS is an equal opportunities employer. #J-18808-Ljbffr