Coordinator, Talent Services (m/f/d)

Karla Otto is a globally recognized public relations and communications agency, founded in 1982, with offices in 15 key cities across the UK, EMEA, US, and Asia. With a strong presence in fashion capitals such as Milan, London, Paris, and New York, the agency has built a reputation for representing some of the most prestigious names in fashion, beauty, and lifestyle. In 2017, Karla Otto merged with K2 to form THE INDEPENDENTS, a global marketing, design, and communications group. This collective brings together industry leaders who share a commitment to innovation, excellence, and thoughtful collaboration across the luxury and lifestyle sectors. At Karla Otto, our team of expert strategists, designers, planners and publicists are dedicated to delivering exceptional results and establishing long‑term partnerships with our clients. We are passionate about the world of fashion, beauty, and luxury, with everyone bringing their unique expertise and insights to the table. We are driven by a shared commitment to excellence and a deep understanding of the ever‑evolving industry landscape.

To help support our future growth, we are excited to be recruiting for a German‑speaking Coordinator, Talent Services (m/f/d) based in our Munich office. The Coordinator, Talent Services will play a central role in shaping and executing talent partnerships across fashion, beauty, and lifestyle sectors, working closely with internal teams, clients, and external partners to deliver impactful campaigns.

Key Responsibilities

This role is designed for a dynamic individual with approximately 2 years of experience who thrives in talent relations and partnership management, and is eager to grow within a fast‑paced agency environment.

Client & Account Support

• Support the day‑to‑day management of client accounts, ensuring smooth execution of talent activations and partnerships
• Assist in preparing client presentations, reports, and meeting materials
• Coordinate timelines, deliverables, and project trackers with guidance from senior team members
• Help maintain clear communication between clients, talent, agents, and internal teams
• Monitor campaign progress and flag any issues proactively

Talent Services & Partnerships

• Support the identification and research of relevant talents, influencers, and creators, ensuring strong alignment with client brand identity
• Assist in all aspects of talent collaborations, including outreach, negotiations, contracting, briefing, and relationship management
• Build a strong network of talents, creators, agents, and industry stakeholders, particularly within the DACH market
• Help manage talent collaborations from briefing through to content delivery to ensure quality, consistency, and brand alignment
• Coordinate product seeding, gifting initiatives, and campaign logistics
• Track content output and ensure deadlines and brand guidelines are met
• Maintain and update talent databases, contact lists, and campaign records
• Conduct reporting and support post‑campaign analysis

Cross‑Functional Collaboration

• Work closely with Communications and Account teams to support integrated campaign delivery
• Assist in aligning talent activities with broader PR and brand initiatives
• Stay up to date with social media, cultural, and industry trends to support talent recommendations
• Work closely with internal Communications and Account teams to support integrated campaign delivery

Key Attributes

• Fluent in German and English; additional languages such as French or Italian are a plus
• Approximately 2 years of experience in talent management, influencer relations, ideally within luxury fashion, beauty, or lifestyle
• Strong interest in fashion, beauty, lifestyle, and the evolving creator landscape
• Strong knowledge of the content creator, influencer, talent and VIP scene in the DACH market
• Personal relationships to creators and talents
• Highly organized with strong attention to detail
• Strong understanding of luxury brand positioning and talent alignment
• Good communication skills and a collaborative mindset
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment
• Proactive, eager to learn, and solution‑oriented
• Comfortable working with Excel, PowerPoint, and social media platforms

What We Offer

• A fast‑paced, interesting job with lots of learning opportunities within an outstanding organization
• A beautiful office with excellent public transport links
• A competitive salary and holiday package
• A creative and international team with regular team events
• The chance to represent one of the leading players in the industry, work with colleagues across all offices
• A work environment characterized by inclusion, diversity and equal opportunities
• Unique in‑house learning opportunities
• Flexible working arrangements, including WFH

At Karla Otto, we are always looking for personalities with positive charisma who are enthusiastic, self‑motivated, and have a keen sense of aesthetics. Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, sexual orientation, gender identity or expression. We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team! Founded in 1982, Karla Otto is a full‑service brand‑building agency specialising in fashion, design, beauty, lifestyle, arts and culture, operating from fifteen cities across the globe.