Event Manager (mfd)

Company Description

About EIT RawMaterials

As the world moves towards a greener future the demand for raw materials minerals and metals is set to increase immensely over the next three decades. Europe faces a critical challenge in securing a stable supply of these essential resources and this is where EIT RawMaterials steps in.

EIT RawMaterials is at the forefront of driving innovation and sustainability in the raw materials sector. As an Innovation Community within the European Institute of Innovation and Technology (EIT) we collaborate with over 300 partners across industry academia and research institutes. Together we forge dynamic long‑term partnerships to develop innovative solutions that meet Europes growing demand for raw materials.

About the Role

We are seeking a highly organised and proactive Event Manager (m / f / d) to join our Communications & Marketing. This role you will take the lead in planning coordinating and delivering impactful events that engage our stakeholders and strengthen our organisations profile. You will work closely with the communications team to ensure seamless promotion consistent branding and a high‑quality participant experience.

This position is ideal for a candidate with proven event management skills an eye for detail and a passion for creating memorable experiences while balancing operational efficiency and creativity.

Key Responsibilities

Event Planning & Delivery

• Plan coordinate and execute in‑person hybrid and online events from concept to post‑event follow‑up.
• Manage event timelines budgets and supplier contracts.
• Coordinate venues catering AV / technical support and logistics.
• Liaise with speakers sponsors and partners to ensure high‑quality participation.
• Setup and manage event tools including the speaker management event app and registration platform.
• Coordinate event production agency and additional support roles depending on event complexity.
• Oversee on‑site event operations including registration set‑up and troubleshooting.

Communications & Promotion

• Collaborate with the communications team to develop event marketing strategies and promotional materials.
• Ensure all event branding signage and content align with organisational guidelines.
• Work with social media and web teams for event listings announcements and live coverage.
• Draft participant communications including invitations and updates.

Evaluation & Reporting

• Collect and analyse participant feedback.
• Prepare post‑event reports including attendance data budget reconciliation and recommendations for improvement.

Requirements

• Minimum 3 years of experience in event management (experience in international or multi‑stakeholder environments is a plus).
• Strong project management skills and the ability to manage multiple events simultaneously.
• Excellent communication skills in English (both written and spoken); additional languages are an asset.
• Proficiency in event platforms (e.g. MS Teams Zoom Events) and tools (e.g. Microsoft Office).
• Experience with budget management and supplier negotiations.
• Creative problem‑solving skills and the ability to stay calm under pressure.
• Willingness to travel occasionally for on‑site event support.

Our Recruitment Process

The position will stay open until a successful candidate is chosen.

• Application Review : Our team thoroughly reviews each application. Please make sure to submit your CV in English.
• Initial Interview (30 minutes) : Meet with the hiring manager and recruitment team.
• Second Interview (60 minutes) : Second interview with a presentation on a relevant topic to the hiring manager and HR.
• Offer : If successful receive an offer to join our team.

Ready to shape the future with us Apply now.

Key Skills

Marketing, Catering, Organizational skills, Hospitality Experience, Management Experience, HubSpot, Event Planning, Events Management, Project Management, Event Marketing, Leadership Experience, negotiation

Employment Type: Full Time

Experience: years

Vacancy: 1