Executive Assistant (d/f/m)

vivenu Düsseldorf

Stellenbeschreibung:

Executive Assistant (d/f/m)

Welcome to vivenu, the global leader in event‑ticketing tech and one of the world’s fastest‑growing live entertainment tech firms. We are transforming event ticketing for global leaders such as the Grammys, the Golden Globes, Stanford University, and the Hockenheimring, turning a simple transaction into a strategic business advantage. Backed by over $65 million in funding, we empower event organisers to own their brand experience, unlock deep data insights, and seamlessly integrate ticketing into their digital infrastructure.

With six global offices, we deliver a customizable, intuitive solution and industry‑leading support that simplifies even the most complex ticketing challenges—helping organisers deliver exceptional experiences and drive real growth.

Responsibilities

Driving operational excellence as the right hand to the CEO and senior leaders.
Owning and optimizing complex calendars, travel itineraries, and meeting logistics across time zones while anticipating needs and minimizing friction.
Preparing agendas, capturing clear and actionable meeting notes, and ensuring timely follow‑up to keep momentum on key initiatives.
Serving as a trusted point of contact between the leadership team and internal stakeholders, partners, and external contacts.
Greeting, hosting, and coordinating visits from top guests, investors, interview candidates, and strategic partners with professionalism and warmth.
Organizing on‑site meetings, team events, and leadership off‑sites, from planning to flawless execution.
Handling highly sensitive information with integrity, sound judgment, and a commitment to confidentiality.

Qualifications

2–7 years of experience supporting C‑level executives, ideally in a fast‑paced tech or startup environment.
Mastery of complex, executive‑level calendar management, including balancing competing priorities, blocking out focus time, and managing multi‑time‑zone scheduling.
Proven ability to thrive and remain composed in a high‑pressure, rapidly changing environment, prioritizing quickly and managing multiple projects simultaneously.
Excellent verbal and written communication skills, with a professional and warm demeanor; a natural host and problem‑solving professional.
Professionalism, discretion, proactivity, and high reliability, with strong judgment and exceptional attention to detail.
Fluency in English (spoken and written); German is a plus.

Why Join Vivenu

We celebrate sustainable growth and innovation, and we’re actively seeking talented Executive Assistants to help shape the future of live entertainment technology.

Location

Düsseldorf, North Rhine‑Westphalia, Germany

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative

Industries

IT Services and IT Consulting and Business Consulting and Services

EEO Statement

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.