Executive Assistant & Office Manager (m/f/d)

Director Export & Trade Finance | MBA @ Mannheim Business School

INZAG Germany GmbH is a German engineering and construction company established in 2011. We deliver high-impact infrastructure projects in high-growth countries , with a focus on transportation, water & sanitation, energy, and public works.

Our teams in Germany, Ghana, Angola and Uganda work closely with international partners and government institutions to implement essential infrastructure for sustainable development.

To strengthen our Wiesbaden headquarters, we are looking for a proactive, structured and reliable

If you enjoy coordinating across teams, handling complex administrative workflows and taking ownership of a broad responsibility portfolio, this role offers a next step in a dynamic international environment.

Your Responsibilities

Executive & Administrative Support

• Manage scheduling, calendars and coordination for management and project teams
• Handle written and oral correspondence in German and English
• Organize international business travel, prepare travel plans and process travel expenses

Office & Operations Management

• Ensure smooth day-to-day office operations, including handling mail, documentation, third-party services and visitor coordination
• Plan and coordinate internal meetings, workshops and company events

Finance & Accounting Support

• Assist with invoice handling, accounts payable/receivable documentation and project-related accounting tasks (no independent bookings required)
• Coordinate with internal finance and external accountants as needed

Your Profile

• 2–5 years experience in a similar role (Executive Assistant, Office Manager, Team Assistant or HR/Accounting Support); experience in the construction, engineering or project business is a plus
• Strong sense of ownership: structured, precise, responsible and comfortable with confidentiality
• Practical experience in HR or payroll administration preferred
• Very good German and English skills required; Spanish or Portuguese is an advantage
• Excellent MS Office skills; SAP know-how is a plus
• Strong communication skills, cultural awareness, and the ability to manage several tasks in parallel

What We Offer

• A diverse and multicultural environment with colleagues from Germany, Ghana, Uganda, Angola and many other countries
• A meaningful role supporting international infrastructure projects
• Individual onboarding and long-term development opportunities
• JobRad employee bike leasing
• Attractive office location in Wiesbaden

Interested?

Send your application with CV to:

If you have questions, feel free to reach out by e-mail. We look forward to hearing from you!

Karrierestufe : Management