Executive Assistant to the CEO (Remote, Part-Time)

Executive Assistant to the CEO (Remote, Part-Time)

Job Openings Executive Assistant to the CEO (Remote, Part-Time)

About the job Executive Assistant to the CEO (Remote, Part-Time)

Our Mission & Your Role

At MENATEC , we are more than just a supplier; we are a reliable partner for refineries and industrial facilities across the MENA region and globally. Our company is built on a decade of dependability, transparency, and integrity .

As the Executive Assistant (EA) , you are the heartbeat of the Executive Office. Your mission is to maximize the CEOs time and focus, enabling our journey toward becoming a known German supplier. This is a role for a proactive partner who doesn't just manage tasks but deeply cares about making the CEOs life easier.

Your Responsibilities

• Strategic Time Management: Proactively manage the CEOs complex calendar across Germany, Egypt, and global time zones , anticipating needs before they arise to reduce stress and maximize efficiency.
• Culturally Aware Communication: Serve as a professional facilitator for the CEO, managing high-volume communication in a culturally respectful manner that reflects our brand promise of transparency.
• Documentation & Accountability: Draft, edit, and organize executive materials—from board reports to LinkedIn brand-building stories with the German precision and attention to detail our clients expect.
• Operational Partnership: Support the CEO in executing special projects and initiatives, taking full ownership of follow-up actions to ensure nothing is left unanswered.
• Project Ownership: Manage special projects and internal initiatives from initiation to completion, ensuring all milestones are met through proactive follow-ups and Accountability .
• SOP Development & Organization: Create, implement, and maintain Standard Operating Procedures (SOPs) for the Executive Office to ensure "German precision" in every task and prevent unanswered requests.
• Confidentiality & Integrity: Handle sensitive digital files and financial documentation with absolute discretion, embodying our value of being "honest to a fault" .

Who You Are (The Ideal Candidate)

• Organizational Expert: You have a proven track record of creating order out of chaos and a deep experience in developing and following SOPs .
• "Right Hand" Mentality: You take initiative, think like an owner, and treat the CEOs challenges as your own—if the CEO succeeds, you succeed.
• Honest to a Fault: You embody our core value of Integrity , acting with transparency and taking full responsibility for your results.
• Hands-On & Self-Motivated: You thrive in a remote environment, working autonomously with a "can-do" attitude that rejects the "not my job" mentality.
• Technical Savvy: Expert proficiency in Microsoft Office and collaboration tools, with a desire to automate processes to enhance consistency, and you are ready to become an AI expert to streamline the CEO's office and drive digital efficiency.
• Communicator: Fluent in written and spoken English ; proficiency in German or Arabic is a significant plus for our cross-cultural operations.
• Experience: 3–5 years of experience supporting C-Level executives (CEO, COO, President), preferably in a technical or industrial environment.

What We Offer

• Direct Impact: Your support directly influences the CEOs ability to drive company success and global expansion.
• A Culture of Care: A work environment where your well-being is a priority and your growth is supported through constructive feedback.Professional Pride: Join a team where accountability isn't just a word—it's how we win the trust of our global partners.
• Flexibility: A remote, part-time position (e.g. 20 hours/week) that values results over rigid hours.