Executive Assistant / Transformation Manager (M/F/D)

4 days ago Be among the first 25 applicants

Permanent employee, Full-time

Location: Bad Homburg, Hesse, Germany

Job Overview

We are looking for an Executive Assistant / Transformation Manager for the Management at GOPA Worldwide.

As Executive Assistant / Transformation Manager you will support the Management in all operational, financial, and administrative tasks. You will handle scheduling, travel arrangements, correspondence, and support the establishment and further development of central internal change management processes at GOPA.

Responsibilities

• Assisting the Management, including preparing presentations, documents, etc.
• Cost controlling and administrative issues, in consultation with Finance & Controlling.
• Harmonization of internal processes “One GOPA” and implementation of the central AI strategy.
• Office management of House 2 (Daimlerstr., Bad Homburg): establishing and ensuring a functional and sustainable office organization; key customer relationship support; processing/forwarding/distributing external mail, distributing internal mail.
• Managing, updating, maintaining acquisition documents for GOPA Worldwide and GOPA mbH in all formats and languages; optimizing and further developing knowledge and document management as part of GOPA's digital transformation strategy; supporting the respective Project Administrators in requesting documents.

Qualifications

• Advanced organizational ability, time management, attention to detail, office management experience.
• Excellent communication skills (written & verbal) with high intercultural competence.
• Good business administration knowledge and financial understanding.
• Understanding of contracts and formalities.
• Good digital skills (MS Office suite, CRM & ERP systems, and SharePoint).
• Process improvement mindset – supporting the standardization and harmonization of internal workflows.
• Good language skills and a strong command of English and German.

Benefits & Working Environment

• You will join a dynamic, multicultural and multilingual team that enjoys working together and supports each other.
• We are committed to being environmentally responsible wherever we operate.
• Annual career development and performance review process helps you set clearly defined goals and objectives; mentorship system for new employees.
• Location: GOPA is located close to Bad Homburg railway station, enabling quick and easy access to Frankfurt’s cultural activities and events.
• Fringe benefits: RMV job ticket and job‑bike leasing, subsidies for a fitness studio and childcare.
• Flexibility: flexible working hours and mobile work options.

Apply

Do not hesitate and contact us! We are looking forward to receiving your online application, including your possible commencement date and salary expectation.

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