FF&E Procurement & Purchasing Manager

Stellenbeschreibung:

This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.

Orchestrate relationships with top-tier suppliers / manufacturers and spearhead cost-effective procurement strategies tailored to the unique demands of our UTOPIA LIVING operations.

In general will be responsible for ordering, administration and supply procurement of the FF&E, OS&E, design and supply within the team. It will be your responsibility to ensure that the orders are made on time, within budget and in the most efficient manner, ensuring that the Finance Department is kept informed of all necessary compliance.

At a glance

FF&E/Fit Out Budgets and Cost Planning
Tendering and Market Research
Contracts and Purchase Orders management
Payment Forecast and Cost control
Logistic, Delivery and Installation plus Handover

You will:

Collaborate with Sr. FF&E Procurement Manager, Architects and Senior FF&E/Interior Designer to ascertain the timeline, budget and deadlines of the project
Assist the FF&E/Interior Designer with sourcing all the information necessary to complete the detailed specification document
Work with the design team to build the initial procurement schedule based on the review of layouts, renderings & specifications of the project
Responsible for the compilation of the procurement budget and coordinating all documentation ensuring all document standards are met
Organize the purchasing schedule, liaising with the Sr. Procurement and Project managers to ensure all project milestones are reached
Working closely with the Finance team to raise Funding Requests, produce purchase orders and pay proforma invoices in timely manner
Receive, approve and pass invoices for payment and log on procurement schedule
Liaise with suppliers across the globe to obtain quotes and discuss terms of service
To work within set budgets and timeframes, ensuring items meet the required specification and can be delivered on time
Liaise with internal teams and contractors to organize FF&E logistics and installation
Quality control
Ensure all supplier contacts are up to date
Carry out existing supplier reviews & new supplier visits in order to provide a list of approved suppliers for consideration on projects
Maintain accurate procurement & budget records & collate information for a weekly procurement review

Requirements

Bachelor's Degree in Interior Design, Architecture, Supply Chain or Logistic, preferably Master's degree in any of above
Project Management degree (Master's or equivalent) is a plus
Must have a minimum of 3 years experience within a procurement agency or design studio in a similar role
Advanced/fluent in English and Portuguese - required
Experience dealing with global projects and suppliers - markets across Europe, Brazil, DR, and Latin America advantageous
Experience in establishing and executing new processes
Experience in preparing O&M Manuals for Hospitality projects