HR & Office Administrator (d/f/m)

Your mission

At ITA Logistics Group, we simplify global shipping through our brands ParcelParcel and LetMeShip.

With our smart shipping platform and personal service, we help businesses manage their international logistics efficiently and transparently.

Your mission

As our HR & Office Administrator (d/f/m) , you will play a key role in supporting our team in Naarden with all personnel and office‑related topics. You will ensure smooth daily operations, manage administrative processes, and be the go‑to person for our employees on site.

In this role, you will work closely with our People & Relations team in Hamburg and other departments to keep processes efficient and ensure clear, consistent communication.

Your Key Responsibilities

People Administration & Payroll

• Manage and update employee data in our HR system (Personio) and maintain accurate records.
• Support our Business Partner with preparation and coordination of the preparatory payroll accounting.
• Handle employment contracts, documentation, and processes throughout the employee lifecycle (onboarding, changes, offboarding).
• Ensure compliance with Dutch labor laws and support work safety initiatives.

Employee Support & Onboarding

• Organize and coordinate onboarding for new employees.
• Support time tracking and absence management.
• Act as the first point of contact for employees in Naarden regarding administrative and personnel‑related questions.

Office Management

• Oversee office supplies, equipment, and the overall organization of the workplace.
• Manage incoming and outgoing mail and general office communication.
• Coordinate internal meetings, workshops, and team events.

What you need to succeed

• Languages: Fluency in Dutch and English, both written and spoken. German is a plus.
• Knowledge: Understanding of Dutch labor laws, HR processes, and payroll basics.
• Experience: Previous experience in personnel administration, office management, or a similar role is a plus.
• Interpersonal Skills: Empathetic, approachable, and supportive, with a friendly and professional demeanor.
• Organization: Strong organizational skills with a hands‑on mentality and attention to detail.
• Communication: Clear and effective communicator who builds trust and fosters a positive work environment.
• Proactivity: Ability to work independently, prioritize tasks, and take ownership of processes.

Why ITA logistics group?

With over 25 years of experience and the dynamic spirit of a start‑up, the ITA Logistics Group offers you an international, fast‑paced, and at the same time family‑like working environment. Under our brands LetMeShip and ParcelParcel, we develop tailored shipping solutions for our customers – individual, efficient, and digital. But it’s not just about technology – it’s about people: People first isn’t just a motto, it’s a core part of our company culture.

Your benefits

• 27 days of vacation – so you can truly recharge
• Flexible working hours & hybrid work – for a healthy work‑life balance
• Transparent working hours – time tracking and overtime compensation
• A stocked fridge – enjoy shared food and snacks with the team
• Company pension plan – we care about your future
• Fürstenberg Institute – professional support when life gets challenging

Your start

A structured onboarding process ensures that you feel confident and well‑supported from day one. You’ll receive comprehensive training and get to know our processes and your team step by step. This way, you can fully focus on your new responsibilities and unlock your potential.

Your way to us

You feel addressed and are interested in joining our team in beautiful Naarden? Please apply stating your earliest possible starting date! Cornee is looking forward to your application.