Human Resources Intern - Operations

UNICC is committed to achieving diversity and inclusion within its workforce, providing an environment that reflects the values enshrined in the Charter of the United Nations and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. UNICC is dedicated to the SDGs, making SDG-5 (Gender Equality) and SDG-10 (Reduce Inequalities) the organization goals.https://www.un.org/sustainabledevelopment/sustainable-development-goalsAbout UNICC:The objectives of the Centre, as stated by its mandate, are to provide information and communication technology (ICT) services (including training) on an inter-organizational basis.As a part of the UN family, UNICC espouses the same values that the UN embraces. As a service provider, its core values are unmatched and underlie its continued growth: trust, customer-focus, accountability, understanding cross-cultural differences, excellence, innovation, and teamwork. This combination has made UNICC the preferred provider of shared ICT services within the United Nations System.UNICC is committed to delivering reliable ICT services driven by best practices. With its world-class technology and state-of-the-art infrastructure, together with the vast cross-domain experience of its very knowledgeable staff, UNICC is always ready to offer UN-friendly shared solutions to the United Nations System of Organizations.Recruitment ProfileOrganizational Setting and Reporting:The intern will work 5 days per week (37.5 hours) under the supervision of a member of the Talent Unit (MSHT).Responsibilities:HR Operations SupportSupport the HR Operations team in drafting recruitment documents for staff, interns, and individual consultantsProvide general office support services: draft, edit, proofread, and finalize for signature/approval a variety of correspondence and other communicationAssist the operations team in performing a variety of administrative duties (teleworking requests, preparing Purchase Requests (PR) and Purchase Orders (PO) for Internships and Individual ConsultantsSupport the preparation of personnel actions (PAs) and contract documentation.Verify and process required onboarding documents (IDs, medical clearances, bank details, etc.).Coordinate induction sessions and ensure new staff are briefed on UN regulations, entitlements, and office procedures.Create and maintain personnel files and update staff recordsAssist with processing entitlements such as dependency claims, leave, health insurance enrolment, and education grantsConduct preliminary reviews of staff requests for accuracy and completeness.Respond to routine queries from staff on HR policies, benefits, and procedures.Assist in delivering high quality HR services to clientsHR Project ManagementContribute to various HR initiatives across the organizationCollaborate with the HR team on transversal projects and knowledge-sharing across duty stationsAct as a team intern, intervening on a variety of HR-related topics depending on organizational needsCompetencies:Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behaviour; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.Communication: Expresses oneself clearly in conversation and interaction with others; actively listens. Produces effective written communications. Ensures that information is shared.Teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.Respecting and promoting individual and cultural differences: Demonstrates ability to work constructively with people with different backgrounds and orientations. Respects differences and ensures that all can contribute.Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth.Producing results: Produces and delivers quality results. Is action oriented and committed to achieving outcomes.Moving forward in a changing environment: Is open to and proposes new approaches and ideas. Adapts and responds positively to change.Setting an example: Acts within UNICC’s professional, ethical and legal boundaries and encourages others to adhere to them. Behaves consistently in accordance with clear personal ethical standards and values.Education:To qualify for this internship, applicants must be currently enrolled in a University programme (final year of a Bachelor’s degree, Master’s degree or equivalent) in areas such as Human Resources Management, Business Administration, Economics, Psychology, Communications, Political science, Linguistics or must have graduated recently.Work Experience: Applicants are not required to have professional work experience to participate in the UNICC’s internship program, but applicants should have the following functional and technical skills:Ability to use Microsoft office applications (Word, Excel)Good written and oral communications skills with ability to prepare technical documentationExcellent interactive and interpersonal skills and the ability to work in a multicultural environmentStrong integrity and ethicsLanguage(s):Fluency in English is required (verbal and written)Please find below a link to the UNICC Privacy Notice for Applicants.Other InformationClosing date for applications:Applications will be accepted until midnight (Geneva Time) on 5 December 2025Selection process:The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation, and gender identity.Interested candidates should apply through the UNICC official webpage until set time frame and should fill in the required form and attach a motivation letter. Applicants will be contacted directly if selected for the interview.