Management Assistant (f / m / d)

TASKS

Become part of our NDI team and ensure smooth processes from planning to implementation of important management topics :

• You will provide comprehensive organizational and administrative support to the management team and ensure that daily and strategic tasks are carried out efficiently.
• In doing so, you will manage the flow of information between management and internal and external stakeholders, prioritize relevant topics, and ensure structured communication.
• You will also support strategic projects—particularly in the areas of organizational development and process optimization—and prepare precise decision-making bases and presentations.
• You will also coordinate meetings, including preparation, agenda management, documentation, and creation of meeting minutes, and handle confidential correspondence, research, and analysis.
• Finally, you organize appointments, keep track of deadlines, to-dos, and follow-ups in internal coordination processes, and independently organize business trips, including flight, hotel, and transportation bookings.

PROFILE

• You have completed commercial training or a degree and have several years of experience in an assistant or executive support role. You handle confidential information with discretion.
• In addition, you are fluent in German and English, have very good MS Office skills, and are experienced in working with digital tools such as MS Teams, SharePoint, and Confluence.
• You also impress with your strong organizational skills, clear and empathetic communication, and a proactive and solution-oriented approach to work.
• Finally, you are highly flexible, resilient, and enjoy working in an international environment.