Management Assistant - Marketing - and Event Management (m, f, d)

Management Assistant - Marketing and Event Management (m, f, d)

Join us at De'Longhi Group as a Management Assistant in our Marketing department. You will be the central support hub for our leadership and the driving force behind our events program, ensuring smooth operations and impactful event execution.

Location: Frankfurt am Main, Germany.

Management & Administrative Support

• Provide high-level administrative support to the Marketing Director and the department, including complex calendar management, scheduling, and travel coordination.
• Prepare materials for key meetings, including agendas, coordinating presentations (PowerPoint/Google Slides), and reports.
• Attend team meetings, capture detailed minutes, and track action items to ensure project deadlines are met.
• Assist with budget management, process invoices, and other administrative tasks and reports for the marketing team.
• Act as a key liaison between the Marketing department and other internal/external stakeholders.
• Support keeping track of departmental projects, updating files, coordinating communication, etc.
• Handle confidential information with the utmost discretion.

Event Management

• Support in planning, coordinating, and executing company events from concept to completion (e.g., trade shows, conferences, webinars, customer workshops, internal events).
• Manage all event logistics, including venue sourcing, vendor negotiation (A/V, catering, rentals), and contract management.
• Develop and manage event budgets to ensure all events are delivered on time and within budget.
• Manage event registration systems, attendee communications, and on‑site check‑in.
• Oversee on‑site event execution, acting as the main point of contact to troubleshoot and ensure a seamless experience for all attendees.

Required Qualifications

• Experience: 3+ years in a fast-paced administrative role such as Management Assistant, Executive Assistant, or Marketing Coordinator.
• Event Expertise: Demonstrable, hands‑on experience planning and managing a variety of corporate events (both virtual and in‑person).
• Tech‑Savvy: Expert proficiency in the Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and/or Google Workspace.
• Organization: Exceptional organizational and time‑management skills; master of multitasking and capable of prioritizing ruthlessly.
• Communication: Flawless written and verbal communication skills; professional interaction with executives, vendors, and clients.
• Attitude: Proactive, self‑starting, and solution‑oriented mindset; you don’t wait to be told what to do.
• Detail‑Oriented: Keen eye for detail that is non‑negotiable.

Nice‑to‑Have (Preferred)

• A Bachelor's degree in Marketing, Communications, Hospitality, or a related field.