Management Assistant & PMO Lead (German Speaking)

Stellenbeschreibung:

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For a scaling SaaS business that's a leader in national infrastructure planning software, we're looking for a strategic Management Assistant and PMO Lead to join our team. This pivotal role is less about managing day-to-day development tasks and more about shaping the future of our organisation and our long-term goals.

You will be the central nervous system for how we plan and deliver at a company-wide level. This isn't just about managing projects; it's about designing and implementing the processes that keep us on track towards strategic objectives. If you're passionate about orchestrating company-wide initiatives, driving efficient governance, and providing executive-level insights, this opportunity is for you.

What You'll Be Doing

Designing and Implementing PMO Frameworks: Establish and refine scalable project and programme delivery processes, with a focus on company-wide efficiency and cross-functional collaboration.
Driving Strategic Programmes: Lead and manage multiple, high-impact strategic software development programmes from initial feasibility studies to final delivery, ensuring alignment with business priorities.
Orchestrating Planning & Reporting: Organise and facilitate key strategic meetings, including quarterly planning sessions and prioritisation meetings with the CEO, senior leadership, and product leads.
Providing Executive-Level Insight: Develop and deliver insightful reports and dashboards for the CEO and leadership team on project health, portfolio governance, and key performance indicators (KPIs).
Championing the Product Mindset: Act as the crucial link between engineering, product, sales, and marketing, ensuring all teams operate with a shared product company mindset and strategic vision.
Navigating the Journey: Proactively monitor progress against company goals, anticipate organisational roadblocks, and skillfully adjust strategic plans to keep initiatives on an optimal trajectory.
Leading with a Holistic View: Expertly manage risks and issues at a programme level, ensuring all initiatives support overarching business processes and long-term company goals.
Fostering Continuous Improvement: Leverage lessons learned from completed programmes to refine our delivery methodologies and enhance our organisational efficiency.

What You Bring

Strategic Leadership Experience: A strong track record in a PMO or strategic programme leadership capacity, with a focus on organisational-level planning and governance within a scaling software company.
Strategic Framework Acumen: In-depth understanding and practical experience with strategic frameworks and processes such as OKRs (Objectives and Key Results) , quarterly planning, and portfolio prioritisation.
Foundational Knowledge: A degree in computer science, engineering, business, or a related field.
Agile Expertise: A deep understanding of agile principles and software development lifecycles (SDLC), with experience in scaling agile methodologies.
Tooling Proficiency: Hands-on experience with leading project management platforms like Jira, Confluence, Trello, or Asana, used for organisational tracking and reporting.
Exceptional Communication: Outstanding verbal and written communication, negotiation, and stakeholder engagement skills, with the ability to influence and collaborate across all levels of the organisation.
Organisational Prowess: Exceptional ability to manage complex information, maintain meticulous attention to detail, and oversee multiple programmes simultaneously.
Bilingual Capability: Fluency in both German and English is essential for effective communication across diverse contexts.

Nice to Have

Relevant certifications (e.g., PMP, PRINCE2, Certified ScrumMaster, or similar).
Previous experience establishing or running a PMO in a high-growth company.